Operations Coordinator/Administrative Assistant

Sigmatech - Arlington, VA

Full-time - Mid Level

Arlington, VA

Professional, Scientific, and Technical Services

About the position

We are currently seeking an Operations Coordinator/Administrative Assistant in Arlington, VA. The Operations Coordinator/Administrative Assistant is responsible for streamlining and enhancing the day-to-day operational processes within the DASADEC. This role requires a detail-oriented and highly organized individual who can efficiently coordinate projects, integrate various functions across directorates, and ensure that operational tasks are completed smoothly and effectively. The Operations Coordinator will manage and oversee daily operational activities to ensure efficient and effective processes. This includes coordinating and collaborating with various directorates to streamline operations and improve workflow. The individual will monitor and track the progress of operational projects and initiatives, ensuring that deadlines and milestones are met. In addition, the role involves facilitating communication and integration between directorates to align operational activities with strategic goals. The Operations Coordinator will develop and implement processes that enhance cross-functional collaboration and efficiency, identifying and addressing any operational bottlenecks or inefficiencies, and recommending and implementing solutions. The position also requires planning, executing, and overseeing projects from initiation to completion, ensuring they align with organizational objectives. The Operations Coordinator will prepare and maintain project documentation, including timelines, budgets, and reports, while coordinating resources and managing project teams to ensure successful project delivery. Continuous assessment and analysis of operational processes will be a key responsibility, identifying areas for improvement and developing initiatives to enhance productivity and operational efficiency. The individual will also collect, analyze, and interpret operational data to support decision-making, preparing and presenting regular reports on operational performance, identifying trends and insights, and ensuring data accuracy and integrity in all operational reporting. Furthermore, the Operations Coordinator will provide support and training to team members on operational processes and procedures, developing training materials and conducting training sessions to enhance team capabilities. The role will also involve developing, assigning, and tracking tasks to ensure timely completion, utilizing task management tools to organize and prioritize workloads, and regularly updating task statuses while providing reports to relevant stakeholders. Overall, this position is crucial for ensuring that operational tasks are completed effectively and efficiently, contributing to the overall success of the organization.

Responsibilities

• Manage and oversee daily operational activities to ensure efficient and effective processes.
• Coordinate and collaborate with various directorates to streamline operations and improve workflow.
• Monitor and track progress of operational projects and initiatives, ensuring deadlines and milestones are met.
• Facilitate communication and integration between directorates to align operational activities with strategic goals.
• Develop and implement processes that enhance cross-functional collaboration and efficiency.
• Identify and address any operational bottlenecks or inefficiencies, recommending and implementing solutions.
• Plan, execute, and oversee projects from initiation to completion, ensuring they align with organizational objectives.
• Prepare and maintain project documentation, including timelines, budgets, and reports.
• Coordinate resources and manage project teams to ensure successful project delivery.
• Continuously assess and analyze operational processes, identifying areas for improvement.
• Develop and implement process improvement initiatives to enhance productivity and operational efficiency.
• Monitor and evaluate the effectiveness of process changes, adjusting as needed.
• Collect, analyze, and interpret operational data to support decision-making.
• Prepare and present regular reports on operational performance, identifying trends and insights.
• Ensure data accuracy and integrity in all operational reporting.
• Provide support and training to team members on operational processes and procedures.
• Develop training materials and conduct training sessions to enhance team capabilities.
• Address any operational issues or challenges faced by team members, providing guidance and solutions.
• Develop, assign, and track tasks to ensure timely completion.
• Utilize task management tools to organize and prioritize workloads.
• Regularly update task statuses and provide reports to relevant stakeholders.
• Facilitate team meetings to review tasks progress and address roadblocks.

Requirements

• Active SECRET clearance
• Bachelor's degree in business administration, Operations Management, or a related field
• Proven experience in an operations or project management role
• Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across directorates
• Analytical mindset with the ability to collect, analyze, and interpret data
• Detail-oriented with a focus on process improvement and operational efficiency
• Ability to work independently and as part of a team in a fast-paced environment