Operations Coordinator (Alachua County)

Tetra Tech - Gainesville, FL

Full-time - Entry Level

Gainesville, FL

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Operations Coordinator at Tetra Tech plays a crucial role in supporting field operations by managing documentation, coordinating with HR and payroll, and ensuring compliance with project requirements. This position is temporary and involves working in dynamic environments, often requiring long hours and effective communication with various stakeholders.

Responsibilities

• Set up field project site office/location and prepare appropriate & secure file retention system/files for Payroll, Human Resources, Health & Safety, training and other documentation.
• Collect, process and audit all new hire documentation to onboard field staff on a daily basis.
• Coordinate the transfer of sensitive documentation to appropriate HR and Payroll staff.
• Act as the point of contact between field employees and corporate HR, H&S, and payroll for any arising issues.
• Work with on-site Project Manager to ensure accurate and timely completion and submission of reports and other documentation.
• Sign in/out field staff daily and forward logs to Maitland office.
• Audit Daily sign in/out logs and Activity logs, identifying incomplete or inaccurate information and obtaining signatures on employee/sub consultant time-sheets.
• Communicate daily with Maitland accounting staff.
• Compile expense report receipts and forward to headquarters on a weekly basis.

Requirements

• Willing and able to work 12-14 hours a day, 6 days a week, day/night shifts.
• Highly organized with high-level attention to detail.
• Ability to multi-task and work in a fast-paced environment.
• Must be able to receive and execute instructions.
• Ability to communicate effectively at all levels, both verbal and written.
• Ability to work outside in a non-typical office environment.
• Computer literate with proficiency in Excel, Word, Outlook, internet, printer/copier/scanners.
• Assertive/take charge personality.
• Mathematical skills.
• Ability to train additional staff on responsibilities.
• Will be required to drive on a regular basis for company business.

Benefits

• Competitive compensation and benefits.