Operations Coordinator & Assistant to the Executive Director, Bellarmine Campus

Fairfield University - Bridgeport, CT

Full-time - Mid Level

Bridgeport, CT

Educational Services

About the position

The Operations Coordinator & Assistant to the Executive Director at Fairfield University's Bellarmine Campus plays a crucial role in providing administrative support to the Dean/Executive Director and other deans. This position is essential for ensuring smooth operations within the campus, which focuses on serving underrepresented students from lower-income backgrounds. The coordinator will manage communications, oversee billing, coordinate meetings, and serve as a liaison with various university departments, all while supporting the mission of Jesuit higher education.

Responsibilities

• Provides administrative support to the Dean/Executive Director and other deans.
• Prioritizes incoming information and prepares outgoing communications.
• Oversees all billing in the dean's office and interacts with vendors.
• Serves Bellarmine's advisory board by organizing meetings and preparing materials.
• Coordinates campus staff meetings and serves as the primary liaison to university facilities offices.
• Provides substantive service at school events, including admissions events and graduation.
• Maintains calendars, schedules appointments, and reserves meeting rooms.
• Collaborates with the Office of Marketing and Communications to ensure accurate media platforms.
• Communicates regularly with University administrators, faculty, and staff to resolve issues.

Requirements

• Bachelor's or Associate's degree and at least five years of related experience required.
• Experience in higher education strongly preferred.
• Demonstrated ability to solve practical problems and manage multiple projects.
• Excellent verbal and written communication and customer service skills.
• Superior attention to detail and organization.
• Intermediate skills in MS Word, Excel, and PowerPoint.

Nice-to-haves

• Experience in or appreciation for the mission of Jesuit higher education.
• Commitment to care for underrepresented students and their families.

Benefits

• Equal employment opportunities without discrimination.
• Supportive work environment focused on underrepresented students.