Operations Coordinator AV / SEC

Netplanner Systems - Apex, NC

Full-time - Entry Level

Apex, NC

Specialty Trade Contractors

About the position

The Operations Coordinator will support the Director of AV & Security and Project Managers in managing administrative tasks and project coordination. This role is essential for ensuring smooth operations within the team, facilitating communication between customers and internal teams, and maintaining project documentation.

Responsibilities

• Assist Division Director and Project Managers with administrative tasks such as coordination of projects and materials.
• Inventory materials, document receipt, and allocate to appropriate projects.
• Coordinate with CAD team for shop drawings and submittals as needed.
• Track new job orders and assist with scheduling and material ordering.
• Liaise between customer and internal team to ensure superior communications of project status.
• Coordinate project meetings between PM and technicians.
• Create billings to the Customer.
• Track invoice worksheets for service work.
• Submit per diem requests as needed.
• Process sub-contractor POs, agreements, and scheduling.
• Analyze the project for cost to estimate comparison.
• Coordinate with PMs and CAD to create closeout documentation.
• Perform other tasks and responsibilities as required by NetPlanner Systems management team.

Requirements

• High School Diploma or GED
• Minimum 3 years industry/field experience
• Intermediate Microsoft Word and Excel skills
• Strong communication skills
• Ability to work well under pressure
• Self-starter requiring minimal supervision
• Decisive and proactive approach to problem solving
• Detail-oriented and organized
• Strong work ethic

Nice-to-haves

• College or Technical School education