Operations Coordinator, Black Glass

$70,000 - $90,000/Yr

Interpublic Group - New York, NY

Full-time - Entry Level

New York, NY

Professional, Scientific, and Technical Services

About the position

The Operations Coordinator at Black Glass is a pivotal role designed to support the day-to-day project management and operational effectiveness of the business. This position involves providing administrative support to the CEO, managing calendars, organizing meetings, and assisting with new hire onboarding and internal process development. The role is ideal for a highly organized, detail-oriented individual who is motivated and eager to learn, serving as a potential launch pad for future leadership roles within the company.

Responsibilities

• Run the Black Glass company calendar
• Assist in coordinating and tracking various admin responsibilities across consulting engagements
• Create schedules and workback plans for both internal projects and consulting engagements
• Connect the dots on projects to help manage team capacity and prioritization
• Manage calendars and organize meetings for the CEO
• Prepare meeting logistics and ensure meetings run smoothly
• Arrange travel for the CEO and manage expenses
• Identify operational issues and develop new processes to resolve them
• Plan client events and coordinate team offsites
• Assist in onboarding new hires and developing training content
• Support ad-hoc team operational needs

Requirements

• 1-2 years in a corporate environment, preferably working with senior leaders
• Excellent written and verbal communication skills
• Project management and operational prowess
• Strong computer skills, proficient in Google Suite and Outlook
• Ability to maintain confidentiality and handle sensitive information

Nice-to-haves

• Experience in a fast-paced environment
• Ability to manage competing priorities
• High degree of executive presence

Benefits

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee stock purchase plan
• Flexible spending account
• Health insurance
• Paid time off