Operations Coordinator - Dearborn, MI

$41,600 - $45,760/Yr

Behavioral Healthcare Talent - Dearborn, MI

Part-time - Entry Level

Dearborn, MI

About the position

The Operations Coordinator plays a crucial role in supporting the administrative functions of a behavioral healthcare organization. This part-time position involves managing schedules, facilitating communication, and ensuring the smooth operation of the facility to enhance the delivery of services to children and families. The role is designed for individuals with scheduling and office management experience who are passionate about making a positive impact in the lives of children.

Responsibilities

• Maintain accurate schedules for assigned locations
• Work with the clinical team to ensure timely session conversion and signatures
• Reconcile and audit staff schedules and client hours for accuracy
• Reconcile and audit clinic schedule and provide feedback to the supervisor
• Assist or fill in for administrative support if coverage is needed
• Monitor, track, and communicate cancelation trends with the supervisor to improve treatment provision
• Manage and organize office activities, including scheduling, correspondence, and data entry
• Coordinate meetings, prepare agendas, and ensure timely distribution of materials
• Greet and direct visitors
• Oversee the day-to-day operations of the facility, ensuring a safe and efficient working environment
• Maintain inventory of supplies and equipment, reorder as necessary, and liaise with vendors
• Serve as a central point of contact for internal and external communications
• Collaborate with different departments to ensure effective information flow
• Identify and implement operational improvements to enhance efficiency and productivity
• Collaborate with team members to streamline processes and reduce redundancies

Requirements

• High School Diploma required; Preferred: Bachelor's degree in a relevant field (e.g., psychology, social work, business administration)
• Experience in operations coordination/administration and behavior analysis
• Strong organizational, communication, and problem-solving skills
• Ability to work collaboratively in a multidisciplinary team

Benefits

• Access to National University with 15% discounted rates towards coursework
• Employee Assistance Program (EAP) available to all employees
• Health, vision, and dental insurance for eligible employees
• 401(k) plan available for both part-time and full-time employees
• Earn Paid Time Off (PTO) for full-time employees
• Generous Employee Referral Program