24 Seven - Santa Monica, CA

posted 2 months ago

Full-time - Entry Level
Onsite - Santa Monica, CA
Administrative and Support Services

About the position

The Operations Coordinator/Executive Assistant role is designed to provide comprehensive support to four busy executives in a fast-paced, entertainment-focused environment. This position emphasizes strong organizational skills, project coordination, and effective communication across departments, while managing vendor relationships to ensure operational efficiency. The ideal candidate will thrive in a non-corporate setting and be flexible and independent in their work approach.

Responsibilities

  • Provide daily support for four executives, including scheduling, coordinating meetings, and serving as a liaison across departments.
  • Manage relationships with external vendors (e.g., cleaners, suppliers) to maintain office efficiency.
  • Act as a mini project manager, ensuring cross-departmental communication runs smoothly.
  • Occasionally travel (once every two months for a week).
  • Be reachable via text during evenings and weekends (on standby, not actively working).

Requirements

  • Strong background in operations or administrative support within a start-up or non-corporate environment; experience in music or entertainment is a plus.
  • Able to work onsite in Venice/Santa Monica Tue-Thurs, with remote flexibility Mon and Fri.
  • Discreet, with high integrity, and a commitment to confidentiality (NDA may be required).
  • Independent, self-sufficient, and assured, without a need for constant guidance.

Nice-to-haves

  • Low profile on social media (a big public presence will not be a fit).
  • Reliable and consistent, with a calm, assured, and laid-back approach to work.
  • Comfortable handling tasks independently and can adapt as needed in a fast-paced setting.

Benefits

  • Salary up to $85k/annually DOE
  • Flexible remote work options on Mondays and Fridays
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