Girl Scout Council Of Greater Minneapolis - New York, NY
posted 2 months ago
The Operations Coordinator at Girl Scouts of Greater New York (GSGNY) serves as the primary point of contact for all employees, playing a crucial role in ensuring the smooth operation of the organization. This position encompasses a variety of responsibilities, including office maintenance, technology support, mail and package management, administrative support, and event coordination. The Operations Coordinator is essential in maintaining a well-organized and efficient workspace, which is vital for the productivity of the team. In terms of office maintenance, the Operations Coordinator is responsible for the upkeep and cleanliness of the GSGNY workspace. This includes ensuring that common areas such as the office entrance, seating, and bullpen areas are organized and tidy. The coordinator will also manage the setup and breakdown of conference room meetings, including technology maintenance and supply restocking. Additionally, they will oversee the maintenance of breakroom supplies and ensure that equipment is cleaned and maintained according to usage. The role requires liaising with property management for larger-scale repairs and maintaining inventory levels for office supplies. The Operations Coordinator will also handle mail and package management, organizing incoming deliveries and managing the outgoing mail process. They will assist with the onboarding and offboarding of employees, ensuring that technology inventory is accounted for and functioning properly. Event support is another critical aspect of this role, where the coordinator will manage logistics for internal meetings and provide operational support for events hosted at external venues. Finally, the Operations Coordinator will assist with finance support by reviewing monthly expenses, submitting invoices for payment, and tracking expenditures to adhere to the yearly budget. This position requires a self-starter with strong organizational skills, the ability to handle multiple tasks, and excellent communication skills. The role is physically demanding, requiring the ability to lift up to 50 pounds regularly. Overall, the Operations Coordinator is a vital position that supports the mission of GSGNY by ensuring that the operational aspects of the organization run smoothly and efficiently.