Operations Coordinator II

University of Mississippi Medical Center - University, MS

Full-time

University, MS

Hospitals

About the position

The Operations Coordinator II at the University of Mississippi plays a crucial role in ensuring the smooth daily operations and fiscal management of the department. This position is responsible for monitoring the departmental budget, coordinating various events such as conferences and seminars, and identifying operational issues to ensure they are effectively resolved. The incumbent will provide operational, administrative, and fiscal support, which includes collecting data and preparing reports for both internal and external stakeholders. In this role, the Operations Coordinator will serve as a liaison to key departments such as Procurement, Accounting, and Human Resources, ensuring that all administrative processes are followed correctly. The position also involves supervising assigned student workers, coordinating administrative forms for purchasing, travel, and employment, and implementing internal processes aimed at continuous improvement. The Operations Coordinator will oversee the departmental filing system, manage scheduling for meetings and events, and act as the first point of contact for individuals and groups, providing essential organizational information. Additionally, the Operations Coordinator will be responsible for tracking and ordering office supplies, acting as the building mayor by submitting work orders, and maintaining inventory. This position requires a proactive approach to problem-solving and a commitment to supporting the department's operational needs effectively.

Responsibilities

• Coordinates the daily operations and fiscal affairs of the department.
• Monitors departmental budget.
• Coordinates conferences, seminars, and other events associated with the department.
• Identifies issues in operational processes and ensures they are resolved.
• Provides operational, administrative, and fiscal support for the department.
• Collects data and prepares various reports for internal and external use.
• Serves as a liaison to Procurement, Accounting, and Human Resources.
• Provides guidance and supervision to assigned student workers.
• Coordinates and processes various administrative forms for purchasing, travel, SAP, facilities, and employment.
• Implements internal processes and assists with making recommendations for continuous improvement.
• Oversees departmental filing system and provides necessary documentation for both internal and external use.
• Schedules and coordinates calendars for meetings, events, and other departmental activities.
• Resolves discrepancies with accounting records.
• Schedules classroom use and provides logistical support for conferences, special events, and other related activities.
• Acts as the first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums.
• Tracks, stocks, and orders office supplies under direct supervision to ensure adequate materials are available for workplace operation.
• Acts as the building mayor, including submitting work orders and maintaining inventory.

Requirements

• Associate's Degree from an accredited college or university.
• Two (2) years of experience related to above described duties.