Operations Coordinator II

The University Of Mississippi USA - University, MS

Full-time - Entry Level

University, MS

Educational Services

About the position

The Operations Coordinator II position at the University of Mississippi is a vital role within the Music Department, responsible for coordinating daily operations and managing fiscal affairs. The incumbent will play a key role in monitoring the departmental budget, ensuring compliance, and providing operational, administrative, and fiscal support. This position requires a proactive approach to identifying issues in operational processes and implementing solutions to enhance efficiency and effectiveness within the department. In this role, the Operations Coordinator will collect data and prepare various reports for both internal and external stakeholders, serving as a crucial link between the department and other university entities such as Procurement, Accounting, and Human Resources. The coordinator will also oversee the departmental filing system, ensuring that necessary documentation is readily available for various purposes. Additionally, the position involves scheduling and coordinating meetings, events, and other departmental activities, providing logistical support for conferences and special events. The Operations Coordinator II will also supervise assigned student workers, guiding them in their tasks and ensuring that departmental operations run smoothly. This includes tracking and ordering office supplies, acting as the building mayor by submitting work orders, and maintaining inventory. The role requires excellent communication skills, as the coordinator will serve as the first point of contact for individuals and groups, providing organizational information and routing inquiries as needed. Overall, this position is essential for the effective functioning of the Music Department, contributing to its operational success and the achievement of its goals.

Responsibilities

• Coordinates the daily operations and fiscal affairs of the department.
• Monitors departmental budget.
• Coordinates conferences, seminars, and other events associated with the department.
• Identifies issues in operational processes and ensures they are resolved.
• Provides operational, administrative, and fiscal support for the department.
• Collects data and prepares various reports for internal and external use.
• Serves as a liaison to Procurement, Accounting, and Human Resources.
• Provides guidance and supervision to assigned student workers.
• Coordinates and processes various administrative forms for purchasing, travel, SAP, facilities, and employment.
• Implements internal processes and assists with making recommendations for continuous improvement.
• Oversees departmental filing system and provides necessary documentation for both internal and external use.
• Schedules and coordinates calendars for meetings, events, and other departmental activities.
• Resolves discrepancies with accounting records.
• Schedules classroom use and provides logistical support for conferences, special events, and other related activities.
• Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities.
• Tracks, stocks, and orders office supplies under direct supervision to ensure adequate materials are available for workplace operation.
• Acts as the building mayor, including submitting work orders and maintaining inventory.

Requirements

• Associate's Degree from an accredited college or university.
• Two (2) years of experience related to above described duties.