Operations Coordinator (Leon County)

$31,200 - $31,200/Yr

Tetra Tech - Tallahassee, FL

Full-time - Entry Level

Tallahassee, FL

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Operations Coordinator at Tetra Tech is responsible for supporting field operations by managing documentation, coordinating with HR and payroll, and ensuring compliance with project requirements. This role involves working closely with field staff and project managers to facilitate smooth operations and maintain accurate records in a fast-paced environment.

Responsibilities

• Set up field project site office/location and prepare appropriate & secure file retention system/files for Payroll, Human Resources, Health & Safety, training and other documentation.
• Collect, process and audit all new hire documentation to onboard field staff on a daily basis.
• Coordinate the transfer of sensitive documentation to appropriate HR and Payroll staff.
• Act as the point of contact between field employees and corporate HR, H&S, and payroll for any issues that arise.
• Work with on-site Project Manager to ensure accurate and timely completion and submission of reports and other documentation.
• Sign in/out field staff daily and forward logs to the Maitland office.
• Audit Daily sign in/out logs and Activity logs, identifying incomplete or inaccurate information and obtaining signatures on employee/sub consultant time-sheets.
• Communicate daily with Maitland accounting staff.
• Compile expense report receipts and forward to headquarters weekly.

Requirements

• Willing and able to work 12-14 hours a day, 6 days a week, day/night shifts.
• Highly organized with high-level attention to detail.
• Ability to multi-task and work in a fast-paced environment.
• Must be able to receive and execute instructions.
• Ability to communicate effectively at all levels, both verbal and written.
• Ability to work outside in a non-typical office environment.
• Computer literate with proficiency in Excel, Word, Outlook, and internet usage.
• Assertive/take charge personality.
• Mathematical skills.
• Ability to train additional staff on responsibilities.
• Will be required to drive regularly for company business.

Nice-to-haves

• Experience in Microsoft Word
• Knowledge of Spanish

Benefits

• Competitive compensation
• Diverse work environment
• Equal opportunity employer