Operations Coordinator (Pasco County)

$31,200 - $31,200/Yr

Tetra Tech - Wesley Chapel, FL

Full-time - Entry Level

Wesley Chapel, FL

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Operations Coordinator at Tetra Tech Inc. plays a crucial role in supporting field operations by managing documentation, coordinating with HR and payroll, and ensuring compliance with safety and training protocols. This position requires a high level of organization and attention to detail, as well as the ability to communicate effectively with various stakeholders. The role is temporary and project-based, focusing on recovery efforts in communities impacted by disasters or weather events.

Responsibilities

• Set up field project site office/location and prepare appropriate & secure file retention system/files for Payroll, Human Resources, Health & Safety, training and other documentation.
• Collect, process and audit all new hire documentation to onboard field staff on a daily basis.
• Coordinate the transfer of sensitive documentation to appropriate HR and Payroll staff.
• Act as the point of contact between field employees and corporate HR, H&S, and payroll for any issues that arise.
• Work with on-site Project Manager to ensure accurate and timely completion and submission of reports and other documentation.
• Sign in/out field staff daily and forward logs to Maitland office.
• Audit Daily sign in/out logs and Activity logs, identifying incomplete or inaccurate information and obtaining signatures on employee/sub consultant time-sheets.
• Communicate daily with Maitland accounting staff.
• Compile expense report receipts and forward to headquarters weekly.

Requirements

• Willing and able to work 12-14 hours a day, 6 days a week, day/night shifts.
• Highly organized with high-level attention to detail.
• Ability to multi-task and work in a fast-paced environment.
• Must be able to receive and execute instructions.
• Ability to communicate effectively at all levels, both verbal and written.
• Ability to work outside in a non-typical office environment.
• Computer literate with proficiency in Excel, Word, Outlook, and internet usage.
• Assertive/take charge personality.
• Mathematical skills.
• Ability to train additional staff on responsibilities.
• Will be required to drive regularly for company business.

Nice-to-haves

• Bilingual in Spanish and English.

Benefits

• Competitive compensation and benefits.