Operations Coordinator, Pediatric Surgery

University of Chicago - Chicago, IL

Full-time - Entry Level

Chicago, IL

Educational Services

About the position

The Operations Coordinator plays a crucial role in supporting the clinical department management within the Section of Pediatric Surgery at UChicago Medicine. This position involves high-level administrative duties, coordination of office functions, and management of special projects, all aimed at enhancing the efficiency and effectiveness of the department's operations.

Responsibilities

• Independently performs high-level administrative duties in support of Section functions.
• Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.
• Coordinates office functions, including developing and implementing office procedures and policies.
• Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.
• Manages the faculty recruitment process.
• Receives, processes, and tracks all bills and expense reimbursements.
• Researches, compiles and analyzes data to create reports, proposals and other documents including but not limited to financial and monthly reports.
• Composes and edits correspondence, training materials, and Web content.
• Oversees and maintains the physical office space, ordering equipment repairs, upgrades, and office supplies.
• Manages special projects, functions, and events related to the Section including visitor applications and orientations and various outreach events.
• Independently plans and executes the annual Don Liu lecture.
• Manages continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details.
• Works with faculty prior to the course to prepare course materials, coordinates all event-planning details, works with legal on required contracts, and invoices companies after the courses are completed.
• Assists the Section Administrator in setting up processes with Legal, Pharmacy and other related departments in the hospital.
• Researches complex scientific information (i.e. Scholarly publications), submits budget applications, and creates learning objectives to include in the CME applications.
• Assists monitoring finances for the clinical section.
• Provides management with regular updates and ensures that spending limits are adhered to and are within budget.
• Conducts regular studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
• May act as a liaison between the section and other University departments.
• Performs other related work as needed.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Nice-to-haves

• Bachelor's Degree.
• Experience in a healthcare or academic medical environment, including knowledge in areas of patient advocacy, medical terminology, access, and billing/collections.

Benefits

• Health insurance coverage
• Paid time off
• Retirement savings plan (401k)
• Professional development opportunities