Operations Coordinator - Portland, OR

$47,840 - $58,240/Yr

Evans Construction - Portland, OR

Full-time - Entry Level

Portland, OR

Merchant Wholesalers, Durable Goods

About the position

Oldcastle APG, a CRH Company, is seeking a dedicated individual to perform general administrative duties within the assigned department. This role is crucial for ensuring the smooth operation of various clerical functions and may involve supporting multiple departments simultaneously. The successful candidate will be responsible for preparing reports, sorting and filing documentation, and assisting management in forecasting sales demands to maximize production efficiencies. In this position, you will prepare and issue daily production schedules aimed at minimizing inventory levels while maximizing product availability and customer satisfaction. You will also manage the location and lifecycle of all molds, collaborating with management on annual mold purchases. Additionally, the role involves preparing and issuing purchase orders and change notices, reviewing purchase order claims and contracts, and assisting the accounting department in verifying pricing and receipts of purchased products. The administrative duties extend to contacting suppliers regarding adjustments, incorrect materials or supplies, and delivery delays. You will schedule inbound delivery dates and negotiate freight payment terms, as well as maintain historical records by filing documents and organizing file systems. The role also includes maintaining a group calendar for employee vacation schedules, conducting safety orientations with visitors, and ordering and maintaining supplies. Furthermore, you will develop and grow internal and external customer relationships to enhance the company's growth. Some accounts payable and receivable filing and maintenance will also be part of your responsibilities, along with operating a forklift and performing other related duties as assigned.

Responsibilities

• Prepare reports and sort and file documentation
• Assist management in forecasting sales demands to maximize production efficiencies
• Prepare and issue daily production schedules to minimize inventory levels while maximizing product availability and customer satisfaction
• Manage the location and life of all molds and work with management on annual mold purchases
• Prepare and issue purchase orders and change notices
• Review purchase order claims and contracts
• Assist accounting department in verifying pricing and receipts of purchased products
• Contact suppliers on adjustments, incorrect materials/supplies, delivery delays, etc.
• Schedule inbound delivery dates and negotiate freight payment terms
• Issue purchase orders and receive product into Lawson
• Determine optimal manufacturing and purchasing volumes based on historical usage and current level in stock
• Maintain historical records by filing documents
• Organize and maintain file systems, and file correspondence and other records
• Maintain group calendar for employee vacation schedules
• Conduct safety orientations with visitors
• Order and maintain supplies and arrange for equipment maintenance
• Provide support for assigned department(s)
• Develop and grow internal and external customer relationships for the purpose of improving company's growth
• Conduct research, compile and type statistical reports
• Perform some A/P & A/R filing and file maintenance
• Operate a forklift
• Perform other duties and responsibilities related to the nature of the job as assigned.

Requirements

• High school diploma or equivalent
• At least one year of office experience or equivalent combination of education and experience
• Knowledge of basic office equipment (phone, fax, copier, 10-key)
• Strong Microsoft Office skills
• Excellent verbal and written communication skills
• Ability to communicate effectively with employees, peers, supervisors, vendors, and customers
• Detail oriented and organized
• Problem-solving and reasoning skills
• Ability to perform advanced math calculations
• Ability to apply common sense understanding to carry out written and oral instructions
• Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
• Internal and external customer service oriented
• Ability to work independently
• Ability to perform sedentary work, occasional walking, standing, squatting, and bending required
• Ability to lift up to 50lbs
• Prolonged sitting, repetitive use of fingers and hands for typing
• Available to work overtime as necessary
• May be required to work under stressful conditions

Benefits

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion