University of Hawaii - Honolulu, HI
posted 2 months ago
The Operations Coordinator at the University of Hawaii plays a crucial role in supporting the Director of the Thompson School Red Hill Registry Hub. This position involves a variety of responsibilities including personnel and project management, resource planning, and financial reporting. The Operations Coordinator will oversee personnel matters such as hiring and onboarding, managing the team calendar, tracking hours, reviewing timesheets, and resolving scheduling conflicts. Additionally, the coordinator will contribute to the development of the Hub's organizational chart and ensure that it is updated as necessary. A key responsibility of the Operations Coordinator is to track the progress of goals, activities, and deliverables to ensure deadlines are met. This includes providing updates on potential delays and proposing solutions to improve efficiency. The coordinator will work closely with staff and students to set priorities and direct work efforts in a fast-paced environment with complex interrelated activities. Furthermore, the coordinator will oversee program planning, establish program goals and timelines, and monitor the program budget and purchases. The role also requires independent performance of programmatic and project administration activities, which may include reviewing program budgets, scheduling travel, managing procurement, and preparing financial and progress reports. The Operations Coordinator will manage office space requests, coordinate with contractors and suppliers, and maintain office supplies. Effective communication with internal and external partners is essential, as is the preparation of timely financial and progress reports for various stakeholders. The position may require planning and attending meetings, conferences, or other activities, which could involve travel and working outside of normal business hours, including evenings, weekends, and holidays. Overall, the Operations Coordinator is expected to consult and collaborate with various units within the University of Hawaii and perform other duties as assigned, contributing to the overall success of the Hub and its initiatives.