Operations Coordinator, Procurement and Contracts

National Association For The Advancement Of Colored People - Baltimore, MD

Full-time

Baltimore, MD

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Operations Coordinator for Procurement and Contracts at the NAACP is responsible for supporting the Operations team in vendor contracting, process streamlining, and ensuring compliance with the Association's policies and guidelines. This role involves drafting, reviewing, and revising various contracts, as well as maintaining contract-related processes and systems to enhance efficiency and standardization.

Responsibilities

• Assist the Operations Manager of Procurement and Contracts by ensuring a comprehensive contract management system is rigorously maintained
• Coordinate business and system enhancements to facilitate improved reporting
• Identify issues, liaise, and provide guidance on contractual matters
• Draft and create contracts for review by management
• Support compliance by ensuring appropriate contractual terms are in place with vendors
• Organize and contribute to templates, playbooks, and guidance documents
• Prepare presentations, and draft and revise contract letters
• Conduct training on contracting processes and initiatives
• Write, evaluate, support the negotiations and execution of various contracts
• Maintain correspondence and documentation related to contracts
• Monitor contracts and advance close-out, extension, or renewal of contracts
• Collaborate with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness, addressing and resolving gaps when identified
• Document processes, policies, and procedures to establish a repository of institutional knowledge to be leveraged across Operations and the Association
• Problem-solve contract-related issues and escalate as necessary
• Support additional organizational, administrative, and special projects, as necessary
• Perform other duties assigned by the Operations Manager of Procurement and Contracts, or designee

Requirements

• High School Diploma and Certificate in Procurement and Contracts or equivalent
• Bachelor's degree preferred
• 1-2 years of experience working in procurement or contracts administration
• Familiarity with content and standard working language for contracts
• Proficient with Microsoft Office Suite, Microsoft Programs, data visualization applications, or related software
• Proven ability to build professional relationships with management and vendors to achieve outcomes
• Proven ability to collaborate with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified
• Excellent written and verbal communication skills

Nice-to-haves

• Non-profit experience preferred