Operations Coordinator - Sociology

Lsu School Of Veterinary Medicine

Full-time - Entry Level

Waste Management and Remediation Services

About the position

The Operations Coordinator for the Department of Sociology at LSU is responsible for coordinating the administrative office to ensure efficiency and accuracy in meeting the needs of students, faculty, and staff. This role involves assisting the department chair with various administrative tasks, managing human resources functions, overseeing budgeting and accounting activities, and supervising staff. The position requires independent decision-making regarding business matters affecting the department and ensures compliance with regulations and standards.

Responsibilities

• Coordinate the administrative office to ensure efficiency and accuracy in meeting the needs of students, faculty, and staff.
• Serve as administrative assistant to the Department Chair, the Director of Graduate Studies, and chairs of all standing or ad hoc committees.
• Maintain databases, generate reports, and ensure integrity of information in administrative files.
• Ensure program compliance with Federal and State regulations and accreditation standards of SACS.
• Compose contracts, correspondences on administrative decisions, verify applicant credentials, and interpret laws, rules, regulations, policies and procedures.
• Process personnel forms as required by HRM and maintain all personnel records.
• Confer with Director of Graduate Studies on assistantship appointments and assist graduate students in completing necessary paperwork.
• Oversee leave tracking for professional/classified staff and certify personnel forms for accuracy.
• Recruit and hire student workers in accordance with needs of staff and availability of department funding.
• Oversee, process and reconcile all the department's costs for main state account, foundation accounts, and various grants.
• Generate projected expense reports and project reports for grant PIs and Department Chair.
• Create and maintain various spreadsheets and specialized reports to organize data in a manner meaningful to the Chair and Dean of the College of Humanities and Social Sciences.
• Supervise Administrative Coordinator 3 and provide backup for staff duties as needed.
• Approve purchasing requests in accordance with departmental need and availability of funding through LSU GeauxShop, LaCarte Program, or Procurement System.
• Assist principal investigators with processing post-award expenditures.

Requirements

• Bachelor's degree.
• Related experience in accounting and financial reporting.

Nice-to-haves

• Prior work experience at LSU.
• Experience with LSU Campus Policies and Procedures.

Benefits

• Health insurance coverage
• Life insurance coverage
• Dental insurance coverage
• Vision insurance coverage
• Flexible spending accounts
• Retirement options
• Various leave options
• Paid holidays
• Wellness benefits
• Tuition exemption for qualified positions
• Training and development opportunities
• Employee discounts