Howard University - Washington, DC
posted 2 months ago
The Operations Coordinator for Special Events & Protocol at Howard University plays a crucial role in supporting the Development and Alumni Relations (DAR) team. This position is integral to the planning and execution of various on-campus and off-campus events, ensuring that all activities align with the university's mission and strategic goals. The Operations Coordinator will provide administrative assistance, be present on the day of events as required, and act as a liaison between DAR and other campus partners. This role is designed for individuals who are committed to customer service and have a passion for event management. In this position, the Operations Coordinator will support the implementation and oversight of major event planning, which includes regional alumni engagement events, donor events, and collaborations with both internal and external partners. Reporting directly to the Executive Director of Events Management, the Coordinator will utilize sound event planning principles and standardized procedures to ensure the successful execution of events. Teamwork and collaboration are essential, as the Coordinator will work closely with various stakeholders, including development staff, alumni relations, campus partners, and external vendors. The Operations Coordinator will manage a busy and complex department, overseeing multiple projects and high-profile events. Responsibilities include coordinating priorities and assignments with the AVP of Special Events and Protocol, establishing clear objectives, and adhering to a demanding calendar with tight deadlines. The Coordinator will also create monthly performance reports and other tracking documents, while maintaining and updating records and guest lists in collaboration with the Development Operations team and individual gift officers. This role serves as a trusted resource for colleagues and may involve liaising with contractors, organizers, university staff, and event participants.