Operations Coordinator, Vascular Surgery

University of Chicago - Chicago, IL

Full-time - Entry Level

Chicago, IL

Educational Services

About the position

The Operations Coordinator for the Section of Vascular Surgery provides essential professional and administrative support to clinical department management. This role is pivotal in ensuring the smooth operation of the section, which focuses on the surgical treatment of complex vascular diseases. The coordinator will engage in high-level administrative tasks, manage faculty recruitment, oversee office functions, and coordinate continuing medical education (CME) courses, all while fostering a collaborative environment aimed at improving patient health outcomes.

Responsibilities

• Independently performs high-level administrative duties in support of Section functions.
• Provides high-quality administrative support for faculty involvement with professional organizations.
• Resolves office problems independently and facilitates solutions, conferring with supervisors for complex issues.
• Coordinates office functions, including developing and implementing office procedures and policies.
• Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies.
• Manages the faculty recruitment and credentialing process.
• Receives, processes, and tracks all bills and expense reimbursements.
• Composes and edits correspondence, training materials, and Web content.
• Oversees and maintains the physical office space, ordering equipment repairs and office supplies.
• Manages special projects, functions, and events related to the Section.
• Manages continuing medical education (CME) courses, including application completion and event planning.
• Researches complex scientific information and submits budget applications.
• Assists in monitoring finances for the clinical section and provides management with updates.
• Conducts regular studies and projects to enhance funding opportunities.
• Acts as a liaison between the section and other University departments.

Requirements

• Minimum of a college or university degree in a related field.
• Knowledge and skills developed through less than 2 years of work experience in a related job discipline.

Nice-to-haves

• Bachelor's Degree.
• Familiarity with central administration within a complex research university environment.
• Excellent oral and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to handle sensitive and confidential situations with discretion.
• Ability to maintain a calm and courteous demeanor under pressure.
• Excellent problem-solving skills.
• Ability to work independently and as a team member.
• Ability to take initiative and organize projects with minimal supervision.

Benefits

• Health insurance coverage
• Paid time off
• Retirement savings plan
• Professional development opportunities