Operations Coordinator

$55,000 - $57,000/Yr

National Wildlife Federation - Denver, CO

Full-time - Entry Level

Denver, CO

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

Founded in 1936, the National Wildlife Federation (NWF) has grown into America's largest and most trusted grassroots conservation organization, with 52 state and territorial affiliates and more than seven million members and supporters. The mission of the NWF is to unite all Americans to ensure wildlife thrive in our rapidly changing world. This mission is advanced through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change. The Operations Coordinator is a vital member of NWF's Program Operations team, specifically supporting the Rocky Mountain Region based in Denver. This role involves handling various administrative tasks and providing day-to-day support to the operations managers and Rocky Mountain staff. The Operations Coordinator will assist with financial and administrative procedures, oversee technology systems management, facilitate internal communications, and foster a team environment that aligns with NWF's core values and commitment to diversity, equity, inclusion, and justice. The successful candidate will be a self-starter with a keen attention to detail, motivated to organize and create structure, and embody the values of the NWF. This position is matrixed, reporting directly to the Senior Director of Program Operations while collaborating with operations managers and Rocky Mountain team leaders and staff. The Operations Coordinator will also work closely with other support departments, including Finance, Philanthropy, Legal, Human Resources, and Accounts Payable, to ensure smooth operations and compliance with organizational policies.

Responsibilities

• Act as the right hand to the Operations Manager and serve as the go-to person on the assigned Rocky Mountain team to assist with questions regarding logistics, contract and procurement compliance, expense reimbursements and other operational tasks.
• Coordinate administrative processes and tasks (e.g., contracts, grant agreements, reports, financials) by preparing checklists, securing appropriate approvals, monitoring financials and managing tasks to deadlines.
• Review documents and reports for accuracy and to ensure compliance with funder requirements and internal policy.
• Assure payments to vendors, process gifts from funders, and manage staff expenses.
• Work with the appropriate internal teams to meet workplace needs, e.g., office supplies, software requests, equipment, etc.
• Provide operational support as needed, including coordinating logistics for meetings, organizing and developing support materials (e.g., agendas, presentations, and background information), managing room reservations, producing meeting notes and actions items, drafting communications, and maintaining electronic files.
• Work with IT Department to maintain office and staff technology and infrastructure.
• Primary responsibility for the maintenance and atmosphere of the physical office space in Denver, inclusive of administrative supplies and equipment.
• Support hiring, onboarding, professional development, and retention processes, ensuring equity is at the forefront.
• Work independently to track, complete, and follow up on assigned tasks.
• Proactively seek work and ways to contribute to the team, brainstorming with team members to solve problems and find solutions to administrative issues.

Requirements

• Bachelor's degree or equivalent years of experience in a relevant field (e.g., business administration, finance, etc.).
• Strong interpersonal and communication skills, both verbal and written.
• Ability to manage multiple tasks at once to meet deadlines, working both in a team environment and independently.
• Strong organizational skills and attention to detail.
• Working knowledge of Microsoft Excel and other Microsoft Office Suite applications.
• Ability to contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation.

Nice-to-haves

• Experience in nonprofit organizations or conservation-related fields.
• Familiarity with grant management and compliance processes.
• Knowledge of environmental justice issues and initiatives.

Benefits

• Dental insurance
• Tuition reimbursement
• Paid time off
• Vision insurance
• Retirement plan
• Pet insurance