OPERATIONS COORDINATOR

Belmont Charter Network Careers - Philadelphia, PA

Full-time - Entry Level

Philadelphia, PA

1-10 employees

About the position

The Operations Coordinator at Belmont Charter Network plays a crucial role in supporting the Operations Director with front office and school-wide operations. This position serves as the first point of contact for parents and visitors, ensuring a welcoming and organized environment. The coordinator is responsible for various administrative tasks, including managing attendance, inventory, student records, and assisting with school events, all while promoting a positive school culture.

Responsibilities

• Welcome parents/visitors and assist with their needs, serving as the first line of contact for questions/concerns.
• Execute visitor protocols with fidelity and act as the face of the school, diffusing difficult situations.
• Answer phones, take/distribute messages in a timely manner, and direct phone calls to appropriate staff.
• Manage student sales and cash collection processes in alignment with BCN Financial Policies.
• Maintain the cleanliness and organization of the main office (outside of custodial duties).
• Ensure all teachers submit attendance in accordance with school procedures and distribute daily bulletins.
• Receive and code absence documentation and distribute truancy and attendance notifications to families.
• Work with ATIP to confirm accuracy of records and truancy status.
• Inventory and maintain supply rooms and cabinets, supporting the distribution of supplies and restocking office supplies.
• Receive, sort, and distribute incoming mail/packages, prepare documents for school mailings, and prepare outgoing mailings.
• Create and maintain up-to-date student physical files with all required paperwork, ensuring compliance for yearly audits.
• Enter and update required student demographic information in Powerschool, the BCN student information system.
• Assist with the coordination and execution of student enrollment processes, including reviewing and processing applications and verifying required documents.
• Assist with school events, coordinate early dismissals for sick students, maintain maintenance/custodial requests, and provide student technology support as needed.

Requirements

• High School Diploma or Equivalent
• At least 3 years of work experience related to school operations
• Experience using School Information Systems, preferably PowerSchool
• Hold all required clearances to work in PA schools (Pennsylvania Child Abuse History Clearance, Federal Bureau of Investigation Record Check Clearance, Sexual Misconduct/Abuse Disclosure Clearance)
• Proficient in Microsoft Word and Excel
• Proficient in Google Suites

Nice-to-haves

• Demonstrated skill in working with students from diverse cultural, economic, and ability backgrounds
• Creative problem solving
• A commitment to being a lifelong learner and refining your craft
• A knack for connecting with people across differences including parents, colleagues, and students

Benefits

• Full-time position
• Supportive work environment
• Opportunity to work with a diverse student population