Operations Coordinator

Dream Finders Homes - Tampa, FL

Full-time

Tampa, FL

Construction of Buildings

About the position

The Operations Coordinator is responsible for managing business logistics to ensure smooth operations within the company. This role involves overseeing employee scheduling, monitoring projects, inspecting equipment, and ensuring deadlines are met while collaborating closely with employees and management.

Responsibilities

• Oversee different departments working together to achieve high performance
• Plan purchases and sales orders
• Negotiate procurement with contractors and suppliers
• Coordinate budget, services, equipment and commodities within company policy and procedure
• Create reports for business expense, financial records and audits
• Conduct general and clerical office tasks
• Analyze and coordinate the supply chain of the business
• Liaise with relevant corporate personnel at all levels
• Prepare and maintain closing packages
• File original HUDs, plans, lender letters, etc.
• Daily communication with lenders, sales team, and homebuyers
• Manage sales contracts/change orders of division ensuring compliance with Real Estate guidelines
• Communicate and follow up with lenders, title, and sales staff to ensure timely closings
• Audit & review documents for closing
• Provide all information necessary to facilitate timely closings
• Assemble and annotate construction plans for permitting, field staff, and trade partners
• Order lot specific plan sets from various sources including local and online municipalities
• Review/audit/process sales and design documentation/change orders relating to new home starts
• Create new home start packages for field staff
• Update weekly projected new home start reports
• Maintain document management and filing system for the permitting department to ensure availability of documentation, letters, forms, plan sets, and files as required

Requirements

• High school degree or equivalent required
• Minimum one year of construction experience in homebuilding or related industry
• Exceptional communication skills - both written and verbal
• Comfortable presenting ideas and solutions to leadership and key business partners
• Strong attention to detail
• Strong organizational skills and time management skills
• Ability to establish and maintain strong relationships
• Proficient in MS Excel, PowerPoint, and Word