Operations Coordinator

Penske Motor Group - Swedesboro, NJ

Full-time

Swedesboro, NJ

Motor Vehicle and Parts Dealers

About the position

The Operations Coordinator is responsible for overseeing administrative processes that enhance operational efficiency, customer satisfaction, and profitability at the branch level. This role involves providing exceptional customer service and support to both internal and external customers, while assisting the branch financial manager in improving branch performance and profitability. The position is based at the Penske facility in Swedesboro, NJ, and operates Monday through Friday from 8 am to 4:30 pm.

Responsibilities

• Oversee accounts receivable process and maintain local collection contacts to support centralized function.
• Monitor weekly and monthly lease, contract maintenance, and special billing, resolving any issues in a timely manner.
• Complete Fleet Service activities such as licensing, permitting, and processing citations.
• Track and coordinate asset outside services, including unit jacket files and fueling.
• Establish collaborative relationships with Fleet Services to support various fleet operations.
• Perform process analyses and reviews in areas such as billing and accounts receivable, recommending solutions to profitability risks.
• Maintain District Personnel Files, complete weekly payroll, and process new hire paperwork.
• Assist with projects and tasks assigned by the Branch Financial Manager and District Financial Manager.

Requirements

• High school diploma or equivalent required; degree preferred.
• 2+ years of customer service and financial administrative experience.
• Strong interpersonal and relationship-building skills.
• Competent written and verbal communication skills.
• Advanced computer skills including Microsoft Word, Excel, Outlook, and PowerPoint.

Nice-to-haves

• Agile and quick learner who enjoys collaborative projects and continuous education.