FirstService Residential - Miami, FL
posted 3 months ago
The Operations Coordinator at FirstService Residential plays a crucial role in providing administrative support across various functions within the Operations department, including IT, Purchasing, Operations, and Banking. This position is designed to ensure that all operations run smoothly and efficiently, adhering to standard practices and protocols. The Operations Coordinator will be responsible for managing communications, handling mailings and billings, and processing office supplies for all accounts receivable offices. This role requires a proactive approach to assist management in preparing presentations and managing calendars, as well as organizing meetings and events. The coordinator will also provide help desk support to the operations team, ensuring that all members can achieve their goals effectively. In addition to administrative tasks, the Operations Coordinator will prepare reports, conduct research, and compile financial data to support decision-making processes. Attending staff meetings is essential to stay informed about ongoing projects and to ensure that follow-ups on decisions are executed. The role demands a high level of professionalism and ethical conduct, as the coordinator will often handle sensitive information and must maintain confidentiality. The position also requires the ability to adapt to various tasks and projects as assigned by management, ensuring that all operations align with company policies and standard operating procedures. The Operations Coordinator must be detail-oriented, possess strong organizational skills, and be able to multitask effectively. The role involves working under typical office conditions, requiring the ability to sit, stand, and occasionally lift up to 50 lbs. Flexibility in working hours, including the possibility of weekends, is necessary to meet the demands of the job. The coordinator will also be expected to travel occasionally to properties for training and other company functions, making a valid driver's license and reliable transportation essential.