Operations Coordinator

$35,360 - $35,360/Yr

Abco Facility Maintenance - New Brunswick, NJ

Part-time,Full-time - Entry Level

New Brunswick, NJ

About the position

The Operations Coordinator at ABCO Facility Maintenance is a vital role focused on supporting key administrative functions within the company. This position involves working closely with Project Managers, vendors, and team members to ensure efficient operations in the Upcost, New Work Orders, and Dispatch departments. The ideal candidate will possess strong organizational skills and the ability to thrive in a fast-paced environment.

Responsibilities

• Manage and process quotes throughout the company
• Type, review, and edit quotes for project managers
• Assist in project costing and provide support in Upcosts if needed
• Track and update quote statuses, ensuring timely completion of tasks
• Communicate effectively with vendors, customers, and internal teams via email and phone
• Support additional operational tasks as assigned by management in the areas of Upcost, New Work Orders, and Dispatch.

Requirements

• A minimum of 5 years experience with quotes and estimations
• Multi-tasking and ability to manage multiple projects simultaneously
• Strong attention to detail and ability to meet tight deadlines
• Ability to handle pressure and work in stressful situations with a sense of urgency
• Excellent email communication and organizational skills
• Quick learner who can follow directions and adapt to new tasks
• Ability to follow both written and verbal instructions
• Common sense and problem-solving skills are essential
• Knowledge of the construction or maintenance industry is a plus but not required
• Strong time management and goal-oriented mindset
• Previous administrative experience (4+ years) with a proven track record of long-term employment (preferably 5+ years in one position)

Nice-to-haves

• Knowledge of the construction or maintenance industry is a plus but not required

Benefits

• Competitive weekly compensation
• Medical, dental, and vision benefits
• 401K plan
• Paid vacation and sick time