Operations Coordinator

Unclassified - Pasadena, TX

Full-time - Entry Level

Pasadena, TX

About the position

The Operations Coordinator at Reworld plays a vital role in supporting the operations team by facilitating essential functions that ensure seamless customer service and operational efficiency. This position involves direct interaction with clients and requires the coordinator to manage various administrative tasks, including invoicing, documentation, and communication with the operations manager. The role is crucial for maintaining compliance and tracking operational metrics, contributing to the company's mission of sustainable waste management.

Responsibilities

• Client Services communication between the CSS and the TSDF.
• Scan all manifest then index them into EBE and send to E-Manifest for EPA compliance.
• Store all reports and excel spreadsheets on OneDrive and share access with internal customers.
• Communicate with the Director of Operations regarding customer service issues, discrepancies, QA/QC, or errors of omission.
• Track daily volume(s) received and provide daily, weekly, and monthly totals to the team.
• Track and enter Purchase Orders for Disposal, transportation, Safety PPE supplies.
• Schedule Inbound/Outbound loads into the TSDF and schedule drivers to pick up loads.
• Order supplies for the business unit, including general office supplies, chemicals, materials, etc.
• Data entry for approved la/QA to get ready for billing.
• Manage outgoing and incoming mail, filing, fax, and ordering of supplies.
• Receive all inbound tankers and drums loads into EW, print labels and QA sheets for WH to label and pull samples.
• Review all loads to ensure DOT and waste codes are correct before delivery to the TSDF.
• Print manifest and labels for all Outbound loads going out of the TSDF.

Requirements

• High school diploma or GED (General Education Degree).
• Associated degree preferred.
• Proficient in Microsoft Office, specifically Outlook, Word, and Excel.
• Minimum of 2 years' experience in office management and/or administrative role preferred.
• Excellent written and verbal communication skills.
• Experience creating spreadsheets and generating reports.
• Ability to multitask and prioritize.
• Self-starter with strong problem-solving skills.

Benefits

• Health Care Benefits - start 1st day of employment
• Wellness Program Incentives & Rewards
• 401k - match up to 7%
• Paid Time Off (Vacation & Holiday)
• Paid Parental Leave
• Short-Term & Long-Term Disability Benefits
• Tuition Reimbursement
• Employee Referral Bonus