Operations Coordinator

Vaco - Pittsburgh, PA

Full-time - Entry Level

Pittsburgh, PA

251-500 employees

Administrative and Support Services

About the position

Welcome to Vaco - an uncommon company with an empowered culture. At Vaco, we welcome talented innovators seeking a collaborative environment where creative freedom rings. Since 2002, we have expanded to more than 40 locations, and we have no plans of slowing down anytime soon. We are seeking big thinkers to lead us into the future and explore the career of a lifetime. Ranked the #1 Best Staffing Firm to Work for in North America by Staffing Industry Analysts (Category: 500+ Employees) and an Inc. 5000 fastest growing private company in America every year since 2007! The Operations Coordinator is responsible for supporting an office or team with various administrative tasks. This position works closely with the Operations Specialists and Operations Manager. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. The Operations Coordinator will support the day-to-day operations of the department by coordinating various tasks and activities including answering calls and welcoming guests. This role is also responsible for the creation of shipping labels and content being shipped, as well as informing the team of mail and packages. Additionally, the Operations Coordinator will assist in scheduling and logistics for meetings, events, and projects including training room arrangements. The position involves preparing and maintaining reports, presentations, and operational metrics, as well as assisting with resumes upon request. Inventory management is also a key responsibility, including ordering snacks and supplies. The Operations Coordinator will assist the Events Specialist and serve as a back-up to other Operations staff. The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Responsibilities

• Support the day-to-day operations of the department by coordinating various tasks and activities including answering calls and welcoming guests.
• Responsible for the creation of shipping labels and content being shipped, as well as informing the team of mail and packages.
• Assist in scheduling and logistics for meetings, events, and projects including training room arrangements.
• Help prepare and maintain reports, presentations, and operational metrics as well as assisting with resumes upon request.
• Manage inventory, including ordering snacks and supplies.
• Assist Events Specialist and serve as a back-up to other Operations staff.

Requirements

• High School Diploma or GED required; Bachelor's degree preferred.
• Minimum 1-year related work experience in professional services industry or similar role preferred.
• Proficient in Microsoft Office Suite.

Nice-to-haves

• Experience in a professional services environment.
• Strong organizational skills.