Operations Coordinator

Bartingale Mechanical - Eau Claire, WI

Full-time - Entry Level

Eau Claire, WI

Specialty Trade Contractors

About the position

The Service Operations Coordinator at Bartingale Mechanical plays a crucial role in supporting the service team by managing preventive maintenance contracts, coordinating with internal teams, and ensuring high-quality service delivery. This position involves a blend of administrative tasks, client interaction, and operational support, all aimed at enhancing account growth and service efficiency.

Responsibilities

• Accurately input new preventive maintenance contracts and coordinate renewals.
• Order materials for contracts, seeking the best procurement options.
• Support the Service Account Manager in strategic planning and implementation of initiatives.
• Prepare and maintain accurate records and reports on account activity and service improvements.
• Verify completion of inspection work and prepare pull-through field quotes.
• Serve as the main point of contact for Service questions and support the Service team.
• Provide timely support in relaying information to field personnel for timekeeping.
• Act as backup to Service Coordinator for answering phones and scheduling.
• Support the Service department's initiatives and programs.

Requirements

• One year of professional experience in a complex office setting providing account management support or similar sales and service support.
• Strong organizational and multitasking skills to support multiple accounts and priorities.
• Excellent communication and interpersonal skills for effective engagement with clients and team members.
• Proficiency in using service or sales software, Microsoft Office Suite, and other relevant tools.
• Mechanical aptitude and knowledge of HVAC, plumbing, and related fields is a plus.

Nice-to-haves

• Experience in a service-oriented role within the mechanical or HVAC industry.
• Familiarity with Field Service Module software.

Benefits

• Four different medical plans to choose from, offered by BCBS
• Vision and Dental insurance
• 401K with company match
• Profit Sharing & Employee Stock Purchase Plan
• Short and Long-Term Disability
• Paid Time Off / Paid Holidays
• Pregnancy, Parental and Adoption paid leave
• Robust training and development opportunities