Operations Coordinator

$45,760 - $60,320/Yr

Veterans - Worcester, MA

Full-time

Worcester, MA

Food Services and Drinking Places

About the position

The Operations Coordinator at Veterans Inc. plays a crucial role in supporting the Operations Team to enhance daily business operations, compliance, communication, and overall efficiency within the organization. This position is based in Worcester, MA, and involves travel to various programs across New England, ensuring that the organization meets its operational goals and standards.

Responsibilities

• Prepares the organization for various agency inspections.
• Maintains and updates department and remote site facility guides, SOPs, Policies, and Procedures.
• Participates in the Quarterly Supportive Site Visits to ensure compliance and efficiency.
• Maintains and routinely reviews the vendor, leases, and contract lists.
• Acts as a liaison for external vendors and contractors, organizing and coordinating quarterly vendor meetings.
• Obtains estimates and quotes from outside contractors for various projects.
• Responsible for maintaining proper inventory of facility cleaning and emergency supplies.
• Assists with procurement and department ordering responsibilities.
• Provides general administrative support for the Operations Team, including meeting coordination, minute taking, correspondence, and reporting.
• Attends and participates in agency and event meetings as required.
• Assists with the setup of facilities for meetings, classrooms, conferences, and events.
• Assists Facilities and Maintenance team with tickets, special projects, seasonal tasks, and projects.
• Assists IT Team with inventories, inspections, reviews, tickets, and projects when needed.
• Collaborates with other departments to ensure smooth communication and coordination of activities.
• Performs other duties and special projects as assigned.

Requirements

• Minimum of high school diploma or equivalent.
• Certificate in a trade program is preferred.
• OSHA 10 Certification preferred.
• Must be able to pass a CORI Background records check.
• Compliance with Veterans Inc. COVID-19 Vaccination Policy.

Nice-to-haves

• Certificate in a trade program is preferred.
• OSHA 10 Certification preferred.

Benefits

• 403(b)
• 403(b) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Tuition Reimbursement Program
• Paid Parental Leave