Operations Coordinator

About the position

Are you looking for a mission-driven non-profit where your skills can help people in need around the world? At the Jewish United Fund (JUF), we take pride in our mission and in having a work culture that fosters a sense of belonging and feels rewarding, supportive, and inclusive. We have a hybrid schedule and offer generous benefits including a 401(k) match, up to 22 days of paid time off (starting with 15), up to 11 sick days (starting with 7), and up to 21 paid holidays. The salary range for this role is $50,000-$53,000. JUF's Planning & Allocations Department stewards communal resources to respond to the most critical needs facing our community, maximizing the impact of every dollar raised. The department's core objectives include driving community planning, investing/allocating dollars in Chicago, Israel, nationally, and around the world, and engaging volunteer leaders in data analysis, decision-making, advocacy, and ambassadorship.

Responsibilities

• Support the updating, distribution, and submission follow-up for various correspondence including agency/Day School allocation and budget materials, grant award letters, reporting requirement requests, and meeting invitations.
• In partnership with the Commission team, support historical and current data entry into Salesforce of allocation awards, volunteer leadership engagement, agency/Day School contact information, and other details within agency/Day School annual budget submissions.
• Provide support for meetings with volunteer and organization leadership through scheduling and sending meeting invitations, editing and providing creative input for meeting materials, uploading materials through JUF's Board management software, making room and Zoom reservations, sending meeting reminders and materials, advising colleagues on room set up, food, and technology logistics, managing meeting RSVPs, and entering visitors into the Event Management System.
• Assist with the implementation and dissemination of volunteer and subcommittee placement and feedback surveys, using Microsoft Forms.
• Arrange bi-monthly department team meetings and prepare minutes with follow up action items, maintain department calendar, and assist with correspondence for Chief Impact Officer and senior team members.
• Collaborate with colleagues in other departments to share due diligence and meeting materials as needed.
• Provide logistical support to the Israel and Overseas Commission team members during local site visits by Israelis.
• In collaboration with the Chief Impact Officer and Senior Associate Vice President, prepare Overall Planning and Allocations meeting minutes and materials for inclusion in JUF Board materials.
• Design, implement, and maintain ongoing and cumulative committee attendance and leadership engagement tracking system using Salesforce.
• Provide an elevated level of collaborative and proactive professional support to the team using independent judgment and discretion to help streamline project management and departmental communications.
• Learn new tools and share best practices to continuously enhance skills and contribute to the growth of the P&A department including the use of project management/workflow tools, Board management software, SMApply grants software, and others.
• Identify continued ways to enhance department operations and make recommendations to the management team.
• Serve as Contact Case Data Manager (CCDM) and participate in the Contact Quality Team (CQT) to support and maintain data integrity in Salesforce.
• Support JUF Campaign and mandatory campaign-related activities on an ongoing basis.

Requirements

• Bachelor's degree from an accredited institution.
• 2+ years' work experience in an office setting serving in a Coordinator/Meeting or Event Logistics or Administrator role.
• Experience working with volunteer leadership and knowledge of the Jewish community is desired.
• Demonstrated proficiency and significant skills in Microsoft 365 (including Word, Excel, Outlook, PowerPoint, Teams, and spreadsheet programs) with the willingness to learn/adapt to other technology as needed.
• Strong organizational and analytical skills, self-starter, sound judgment, problem-solver with attention to detail and a proactive approach to support.
• Excellent interpersonal, verbal, and written communication skills, along with editing and proofreading aptitude.
• Superior time management skills, ability to meet deadlines, manage multiple projects at one time, display flexibility in a fast-paced work environment, and work independently and collaboratively with minimal supervision.
• Requires discretion and independent judgement in performing all aspects of the position (meeting facilitation, budget review).
• Strong writing, research, and oral communication skills.
• Ability to take initiative and work collaboratively with volunteers and professionals.

Nice-to-haves

• Experience with survey tools and Zoom is desired.

Benefits

• 401(k) match
• up to 22 days of paid time off (starting with 15)
• up to 11 sick days (starting with 7)
• up to 21 paid holidays
• medical, dental, and vision insurance
• additional health and wellness benefits
• financial benefits
• professional training
• tuition reimbursement
• paid family leave
• flexible schedule with core hours and the ability to work from home / remote a few days per week on a hybrid basis