Operations Coordinator

Global Experience Specialists - Hodgkins, IL

Full-time - Entry Level

Hodgkins, IL

Administrative and Support Services

About the position

The Operations Coordinator position at Global Experience Specialists, Inc. is designed to support the Operations Department both in the office and on-site during events. The primary focus of this role is on Tradeshow Production, Freight, Electrical, and Safety support. The coordinator will be responsible for a variety of key administrative activities that are essential for the smooth operation of tradeshows and events. This includes reviewing, organizing, and submitting Union Payroll to the GES Payroll Processing Department in Las Vegas by established deadlines. The role also involves assisting the Payroll Department and Union laborers with any payroll-related issues that may arise. In addition to payroll responsibilities, the Operations Coordinator will handle the receipt of small package deliveries from carriers such as UPS and FedEx. Timely and accurate submission of information related to the labor tracking process is crucial, as is assisting with the completion of Union New Hire paperwork. The coordinator will provide administrative support for Loss Prevention and Safety initiatives, order booth carpet for GES shows, and ensure that Show Close Files are completed in an organized and timely manner to meet deadlines. Collaboration with other Operations Coordinators and support for the Warehouse Manager's requirements are also key aspects of this role. The position requires a high level of integrity and the ability to avoid any conflicts of interest. The Operations Coordinator will perform other duties as assigned by management, contributing to the overall success of the Operations Department. This role is entry-level, making it suitable for individuals looking to start their careers in the tradeshow industry, although knowledge of the industry is preferred but not mandatory.

Responsibilities

• Reviewing, organizing and submitting Union Payroll to GES Payroll Processing Dept in Las Vegas by posted deadlines
• Assisting Payroll Dept & Union laborer for payroll issues
• Receiving Small Package deliveries (UPS, Fedex, etc.)
• Timely and accurate submission of information related to the labor tracking process
• Assists with Union New Hire Paperwork completion
• Provide administrative support for Loss Prevention & Safety
• Ordering all booth carpet for GES shows
• Completing Show Close Files in an organized and timely manner to meet deadlines in place
• Support other Operations Coordinator in alignment with their requirements as needed and prescribed by the Warehouse Manager
• Assisting with administrative completion of Rental, Supply, & Services Purchase requisitions as requested by Warehouse Manager
• Perform all duties with the utmost integrity avoiding any conflict of interest
• Perform other duties as assigned and deemed necessary of the position under the direction of Management

Requirements

• Valid Driver's License
• High School diploma required
• College graduate preferred
• Excellent organizational and communication skills
• Proven verbal and written communication skills
• Detail-oriented
• Ability to effectively manage multiple projects
• Ability to work nights and weekends and possible holidays is required
• Must be able to work flexible schedule work hours, shifts or days worked will vary due to show schedules and adapt to short notice of schedule changes

Nice-to-haves

• Knowledge of Tradeshow industry, preferred but not mandatory

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Employee assistance program
• Wellness benefits
• Career development program
• Vacation time
• Community involvement opportunities
• Team activities