University of Hawaii - Kaneohe, HI
posted 3 months ago
The Operations Coordinator (Assistant Director) at the University of Hawaii plays a pivotal role in the administration and operational management of the Hawaii Institute of Marine Biology (HIMB). This position reports directly to the Director and serves as the subject matter expert for office administration, partner institution agreements, and facilities operations. The Operations Coordinator is responsible for developing and directing administrative management policies and systems that align with the strategic planning goals of the Institute. This includes reviewing documents and correspondence to prioritize actions, planning and managing operational functions, and ensuring that the Director's vision is executed effectively across all aspects of the HIMB campus. In addition to overseeing daily operations, the Operations Coordinator is tasked with responding to emergency situations with professionalism and composure, supervising senior staff, and managing work assignments. The role requires collaboration with the Director in various executive capacities, including team building and fostering communication across HIMB operations. The Coordinator also serves as a representative of the Director's office, initiating effective actions that impact the organization's operations and formulating recommendations to resolve administrative issues. The position involves significant interaction with local, state, and federal agencies to advance HIMB priorities, as well as writing and submitting grant proposals to secure funding for research and educational activities. The Operations Coordinator must maintain a comprehensive understanding of laws, policies, and collective bargaining agreements relevant to the Institute, advising the Director on these matters and ensuring compliance with institutional policies. This role is essential for maintaining and expanding research-related activities at HIMB, requiring a blend of leadership, administrative expertise, and strategic planning skills.