Operations Coordinator

Cushman & Wakefield - Saint Louis, MO

Full-time

Saint Louis, MO

Real Estate

About the position

The Operations Coordinator is responsible for managing facilities and accounts payable, ensuring smooth back office operations, and providing support to the Director of Operations. This role requires a detail-oriented individual who can handle multiple projects simultaneously while maintaining a friendly and professional demeanor.

Responsibilities

• Assist with office management activities
• Coordinate purchasing & stocking office supplies and equipment
• Oversee facilities management; work with building engineering and janitorial staff
• Regularly interact with clients, prospective clients and visiting executives
• Provide technical support including new hire computer set up, meeting presentations, and equipment trouble shooting
• Answer telephones, handle & screen calls, and route to appropriate individuals, or take messages
• Process and code invoices for payment
• Sort and distribute incoming mail and deliveries
• Maintain postage machine, copiers, and fax machines
• Establish and monitor facility standards (cleaning and other maintenance)
• Act as office contact for property management
• Coordinate meetings and/or special events, including set up, clean up and catering
• Maintain office files: Electronic and hard copy files
• Perform other related duties as required or requested

Requirements

• Bachelor's Degree (Business, Communications, or related field) or 2+ years of administrative support experience in a corporate environment
• Combination of education without a degree and corporate work experience will be considered
• Proficiency with Microsoft Office Suite
• Excellent verbal and written communication skills
• Proven ability to exercise discretion in dealing with confidential information and highly sensitive issues
• Strong interpersonal skills and problem-solving ability
• History of excellent internal and external customer service
• Proven record of punctuality and good attendance