Operations Coordinator

Hedgelan Consulting - Bethesda, MD

Full-time - Mid Level

Bethesda, MD

Professional, Scientific, and Technical Services

About the position

The Operations Coordinator at Hedgelan Consulting is a full-time administrative role based in Rockville/Bethesda, Maryland, providing essential support to the NIH. This position involves a variety of procurement and administrative tasks, requiring strong organizational and communication skills, as well as expertise in executive-level support and travel planning.

Responsibilities

• Provides support for various procurement and administrative tasks.
• Acts as point of contact with management and administrative, budget, and property management staff.
• Provides guidance to staff on Federal guidelines and procedures.
• Develops, maintains, and updates documentation, databases, and spreadsheets for personnel, budget, and travel actions.
• Prepares inventory and purchase requests and assists with property management.
• Coordinates with management on special projects.
• Researches and proposes new administrative procedures.

Requirements

• Minimum Bachelor's degree in related field.
• Minimum five (5) years of related experience.
• Expertise in Microsoft Office, including SharePoint, MS Teams, WebEx, Concur, POTS, ITAS, NED.
• Significant experience in executive level support, meeting minutes/summary reports, meeting coordination, and travel planning.
• Knowledge of the Federal Travel Regulation.
• Excellent analytical, organizational, and time management skills.
• Strong communication skills, both oral and written.
• Highly organized, efficient, and able to multi-task across multiple different projects.

Nice-to-haves

• Prior NIH working experience.