Operations Coordinator

$54,517 - $83,200/Yr

Keystone Cooperative - San Francisco, CA

Full-time - Entry Level

San Francisco, CA

Merchant Wholesalers, Nondurable Goods

About the position

The Operations Coordinator at Endeavor AI plays a crucial role in ensuring the smooth operation of the company as it scales. This position involves a variety of tasks, including managing executive schedules, coordinating meetings, overseeing financial processes, and supporting recruitment efforts. The ideal candidate will be proactive, organized, and capable of handling multiple responsibilities in a fast-paced startup environment.

Responsibilities

• Coordinate and schedule meetings for the leadership team.
• Prepare necessary materials for meetings, including agendas and presentation decks.
• Book travel arrangements and manage trip logistics.
• Organize office supplies and manage office-related activities.
• Coordinate swag orders for team members, clients, and events.
• Develop and implement social media strategies aligned with company goals.
• Create and curate engaging content for various social media platforms.
• Monitor social media channels and respond to inquiries in a timely manner.
• Manage accounting processes through Pilot.com.
• Oversee spend management using Ramp.
• Handle payroll processing through Rippling, ensuring timely and accurate payments.
• Plan and execute recruiting events to attract top talent.
• Coordinate candidate outreach and manage scheduling via CEO's accounts.
• Support the recruiting team with logistics and follow-ups.
• Implement and optimize operational processes to increase efficiency.
• Act as a point of contact for vendors and external partners.
• Assist in special projects as needed.

Requirements

• 2+ years of experience in an operations, executive assistant, or similar role.
• Strong organizational skills and attention to detail.
• Proficient with tools like Google Workspace, Microsoft Office, and project management platforms.
• Familiarity with major social media platforms and social media management tools.
• Understanding of social media best practices and trends.
• Familiarity with finance platforms such as Ramp, Rippling, and Pilot.com is a plus.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• A positive attitude and a strong sense of ownership over tasks.

Nice-to-haves

• Experience in social media management
• Personal assistant experience
• Familiarity with finance platforms

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• Professional development assistance