Cushman & Wakefield - St. Louis, MO
posted 3 months ago
The Operations Coordinator at Cushman & Wakefield plays a crucial role in managing the facilities and accounts payable functions within the organization. This position is responsible for a variety of back office operations, which include answering the main phone line, greeting visitors, coordinating office meetings, and providing support to the Director of Operations. The ideal candidate for this role will be detail-oriented, capable of managing multiple projects simultaneously, and will exhibit a friendly, professional demeanor that emphasizes customer service. In this role, the Operations Coordinator will assist with various office management activities, including the coordination of purchasing and stocking office supplies and equipment. They will oversee facilities management by collaborating with building engineering and janitorial staff to ensure that the office environment is well-maintained. Regular interaction with clients, prospective clients, and visiting executives is expected, along with providing technical support for new hire computer setups, meeting presentations, and troubleshooting equipment issues. The Operations Coordinator will also be responsible for answering telephones, screening calls, and routing them to the appropriate individuals or taking messages as necessary. They will process and code invoices for payment, sort and distribute incoming mail and deliveries, and maintain office equipment such as postage machines, copiers, and fax machines. Establishing and monitoring facility standards, acting as the office contact for property management, and coordinating meetings or special events, including setup, cleanup, and catering, are also key responsibilities. Additionally, maintaining both electronic and hard copy office files is part of the role, along with performing other related duties as required or requested.