Operations Coordinator

$60,000 - $65,000/Yr

Hcvt - Pasadena, CA

Full-time - Entry Level

Hybrid - Pasadena, CA

Professional, Scientific, and Technical Services

About the position

The Operations Coordinator at HCVT plays a crucial role in supporting the Chief Operating Officer and the Firm Administrator within the Operations team. This position is designed for a highly organized and proactive individual who can manage diverse projects and tasks that influence the firm's business performance and people operations. The role emphasizes strong communication and task management skills, with a focus on collaboration and initiative-taking.

Responsibilities

• Create and maintain comprehensive project documentation, including tracking spreadsheets, reports, and feedback.
• Create project templates in Word, Excel, and Adobe.
• Provide regular status updates to team members and stakeholders.
• Be proactive in following up on outstanding items and tasks to ensure projects are completed in a timely manner.
• Research and contact vendors for firm events and webinars.
• Handle logistics for firm events including scheduling and communication.
• Play an active role in executing initiatives for various committees such as Community Service, Women's Initiative, Senior Advisory Council, Manager Advisory Council, Diversity Equity and Inclusion (DEI), and Environmental and Social Governance (ESG).
• Handle routine/recurring tasks requiring a high level of confidentiality.
• Schedule meetings and maintain detailed notes providing meeting minutes when necessary.
• Create surveys, track responses, and summarize results.
• Digital filing and organization.

Requirements

• Bachelor's Degree or equivalent experience.
• 2-3 years of experience in a similar role.
• Previous work experience at a professional services firm (accounting, law firm, etc.) is a plus.
• Proficient in MS 365 Applications (particularly Word, Excel, and Outlook).
• Excellent organizational skills - must be meticulous and able to produce accurate results.
• Demonstrate sound professional judgment, problem-solving, and critical thinking skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong written and verbal communication and comprehension skills.

Nice-to-haves

• Experience in event coordination and logistics management.
• Familiarity with Diversity, Equity, and Inclusion (DEI) initiatives.
• Experience in Environmental and Social Governance (ESG) projects.

Benefits

• Hybrid work model with a minimum of two in-office days per week.
• Opportunities for professional development and training.
• Engagement in diverse and intellectually stimulating client projects.