Operations Coordinator

$46,800 - $55,120/Yr

Ryan Refrigeration Heating Air - Escondido, CA

Full-time - Entry Level

Escondido, CA

Specialty Trade Contractors

About the position

The Operations Coordinator plays a crucial role in ensuring the smooth functioning of daily operations within the organization. This position requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks efficiently. The Operations Coordinator will support various administrative functions, coordinate schedules, and assist in maintaining effective communication across departments.

Responsibilities

• Oversee daily operations and ensure adherence to company policies and procedures.
• Manage scheduling and appointments for team members, ensuring optimal time management.
• Assist with administrative tasks such as filing, data entry, and maintaining organized records.
• Utilize vendor and company portals for document creation, collaboration, and communication.
• Provide excellent phone etiquette when interacting with clients and stakeholders.
• Support the team in various projects as needed, acting as a personal assistant when required.
• Maintain accurate records of communications and operational processes.
• Collaborate with other departments to streamline operations and improve efficiency.

Requirements

• Proven experience as a receptionist or in a similar administrative role is preferred.
• Strong computer literacy with proficiency in Microsoft Office software.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Demonstrated time management skills to handle multiple responsibilities simultaneously.
• Strong phone etiquette and interpersonal skills for effective communication with clients and team members.
• Attention to detail in all aspects of work, particularly in filing and record keeping.
• Ability to work independently as well as part of a team.

Nice-to-haves

• Ability to relocate before starting work (Preferred)

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance