Operations Coordinator

$43,680 - $47,840/Yr

Wiverse - Downers Grove, IL

Full-time - Entry Level

Remote - Downers Grove, IL

Administrative and Support Services

About the position

The Operations Coordinator will support the Permitting team in managing various projects across multiple states, ensuring that all administrative tasks related to obtaining permits are executed efficiently. This role involves maintaining records, coordinating documents, and assisting in project milestone tracking to meet delivery timelines. The position is hybrid, requiring three days in the office and two days of remote work.

Responsibilities

• Support the Permitting team overseeing multiple projects in Indiana, Ohio, Kentucky, and Pennsylvania.
• Manage day-to-day operations and administrative activities related to obtaining permits, including mailings and file management.
• Assist in maintaining records in CRM and ServiceNow.
• Ensure all project milestones are followed up on and completed in a timely manner.
• Handle miscellaneous projects and reports as requested.
• Take detailed notes during meetings and provide meeting minutes to the team.

Requirements

• High School Diploma or GED required; College Degree preferred.
• 1-3 years of experience in an administrative or project management support role.
• Strong computer skills, particularly in Microsoft Office (Word, Outlook, Excel, PowerPoint) and Adobe.
• Excellent written and verbal communication skills.

Benefits

• Opportunity to extend or convert contract after 12 months.
• Hybrid work schedule with 3 days in the office and 2 days remote.