Operations Coordinator

Mattamy Homes - Boynton Beach, FL

Full-time - Entry Level

Boynton Beach, FL

Construction of Buildings

About the position

As an Operations Coordinator at Mattamy Homes, you will play a crucial role in supporting the operational aspects of our construction projects. This position requires a proactive individual who can manage various administrative tasks while ensuring that our projects run smoothly and efficiently. You will act as the Build Pro Administrator, responsible for maintaining essential reports related to starts, pre-construction, and monthly cycle times. Your role will also involve uploading supporting community-level documents for each project, ensuring that all necessary information is readily available for the team. In addition to administrative duties, you will coordinate resources for field staff, including signage, uniforms, and SWPP requirements. As the Office Safety Officer, you will maintain Safety Training Logs and ensure compliance with safety regulations. You will also handle red tag fees and provide general field support for required closing items, tracking the Certificate of Occupancy and providing it to the Closing Department. Your responsibilities will extend to coordinating General Contractor licensing with local municipalities, including managing bonds, insurance certificates, online inspection logins, and annual renewal fees. Building and maintaining strong customer service relationships with Permitting Vendors, Builders, and Area Construction Managers will be essential. You will assist in managing the permitting process and code construction-related invoices on a weekly basis. This position may also include additional duties that will be discussed as you progress in your role. Your ability to adapt to changing priorities and manage multiple tasks simultaneously will be key to your success in this dynamic environment.

Responsibilities

• Acts as Build Pro Administrator
• Maintains starts, pre-construction and other monthly cycle time reports
• Uploads supporting community level documents per project
• Coordinates field staff's resources: signage, uniforms, SWPP requirements, etc.
• Acts as Office Safety Officer maintaining Safety Training Logs
• Pays red tag fees as needed and provides general field support for required closing items
• Tracks Certificate of Occupancy and provides it to the Closing Department
• Coordinates GC licensing with local municipality including bonds, insurance certificates, online inspection logins & annual renewal fees
• Develops and maintains customer service relationships with Permitting Vendors, Builders and Area Construction Managers
• Assists in managing the permitting process and codes construction related invoices on a weekly basis
• Performs additional duties as discussed

Requirements

• 2 years of office administration experience in a construction related field
• Experience with BuildPro or other related building scheduling software
• Pleasant phone manner and ability to manage multiple lines simultaneously
• Strong computer skills in Microsoft Office, particularly Word, Excel, Email and Hyphen Solutions
• Strong organizational skills
• Proactive 'driver' mentality
• Persuasive personality to work with internal customers and Homeowners
• Strong communication skills
• Ability to re-prioritize on a moment's notice and deal with constant change
• Ability to understand scheduling and residential plans

Nice-to-haves

• Bachelor's degree preferred, but not required
• Experience with JDE software preferred, but not required

Benefits

• 3 weeks of company paid vacation
• 1 week of company paid time off
• 1 week of sick time
• Health, Dental and Vision Insurance
• Life Insurance and Short/Long Term Disability
• Flex Spending
• 401K with Company Matching
• Tuition Reimbursement
• Entertainment Discounts
• Employee Home Ownership Program
• Company-wide Volunteer Program