Operations Coordinator

JLL • Hopkinton, MA

340d

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Requirements

• HS diploma or equivalent; 2 year degree desired
• 1-2+ years of related facilities management or engineering background experience
• Excellent verbal and written communication skills
• Maintain regular/predictable in-office attendance and timeliness in order to support the needs of the team and the client
• Proficient in Word, Excel and other Microsoft Office Suite programs
• Strong organizational and self management skills
• Excellent internal and external customer service skills and exhibit a 'team player' attitude
• Ability to work independently and within a team to build relationships and interact effectively with business partners
• Willingness to take on new challenges, responsibilities, and assignments

Responsibilities

• Assist Facility Management Team with tactical planning for the team's goals and objectives
• Provide facility specific assistance to the project management team as needed or requested
• Manage and maintain small facility management tasks as assigned
• Assist with coordinating special events in support of client, specifically parking
• Provide support for scheduling of maintenance activities of the account vehicle fleet
• Ensure vehicles are in compliance with safety, administrative, & insurance requirements
• Manage the clients EV charging program
• Provide general overall facility management services including continuous monitoring of office/facility
• Act as an interface with client, visitors and guests
• Ensure appropriate follow up with customers
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
• Properly and effectively administer and maintain all systems as directed
• Assist with budgetary requests, analysis and reporting
• Assist with researching, analyzing and reporting invoices

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees