Operations Coordinator

$35,360 - $35,360/Yr

Abco Maintenance - Philadelphia, PA

Full-time

Philadelphia, PA

Administrative and Support Services

About the position

The Operations Coordinator will play a crucial role in supporting the administrative functions of the Upcost, New Work Orders, and Dispatch departments within a dynamic construction and maintenance company. This position requires a dedicated individual who can manage multiple tasks efficiently while ensuring smooth operations and effective communication with team members and vendors.

Responsibilities

• Manage and process quotes throughout the company
• Type, review, and edit quotes for project managers
• Assist in project costing and provide support in Upcosts if needed
• Track and update quote statuses, ensuring timely completion of tasks
• Communicate effectively with vendors, customers, and internal teams via email and phone
• Support additional operational tasks as assigned by management in the areas of Upcost, New Work Orders, and Dispatch.

Requirements

• A minimum of 5 years experience with quotes and estimations
• Multi-tasking and ability to manage multiple projects simultaneously
• Strong attention to detail and ability to meet tight deadlines
• Ability to handle pressure and work in stressful situations with a sense of urgency
• Excellent email communication and organizational skills
• Quick learner who can follow directions and adapt to new tasks
• Ability to follow both written and verbal instructions
• Common sense and problem-solving skills are essential
• Knowledge of the construction or maintenance industry is a plus but not required
• Strong time management and goal-oriented mindset
• Previous administrative experience (4+ years) with a proven track record of long-term employment (preferably 5+ years in one position)

Nice-to-haves

• Knowledge of the construction or maintenance industry is a plus but not required

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance
• Paid vacation and sick time