Operations Coordinator

AVI-SPL - Austin, TX

Full-time - Entry Level

Austin, TX

Telecommunications

About the position

As an Operations Coordinator at AVI-SPL, you will play a crucial role in supporting the Systems Integration leadership and office resources. This position involves a variety of tasks aimed at ensuring the smooth operation of the business, including project coordination, documentation management, and communication across departments.

Responsibilities

• Provide support of internal projects for SIG office location through coordination with Operations, Service, Procurement and Finance departments.
• Interact with all internal office and field resource staff.
• Maintain current and acceptable process and procedures for all assigned tasks.
• Compile external and internal submittal documentation.
• Assist with project milestone tracking of team resource tasks.
• Assist Operations team with equipment procurement and tracking.
• Troubleshoot procurement issues.
• Submit returned material authorizations.
• Coordinate pick tickets with office warehouse teams.
• Ensure all closeout/as-built documentation is created and stored.
• Provide information for CSAT delivery.
• Assist Management in the change order process.
• Other task assignments as required.

Requirements

• Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Project and Adobe Acrobat.
• Excellent communication and interpersonal skills, both verbal and written.
• Strong organization skills and excellent attention to detail.
• Effectively manage time tasks to meet assignment objectives while adapting to change priorities.

Nice-to-haves

• Demonstrated experience as an Operations Coordinator/Administrator in the Audio Visual, Construction, Technology or related industry.
• Accurately read and comprehend project documents.
• Minimum high school diploma or equivalent.

Benefits

• Medical benefits, including vision and dental.
• Paid holidays, sick days, and personal days.
• Enjoyable and dynamic company culture.
• Training and professional development opportunities.