Operations Coordinator

$49,920 - $56,160/Yr

Big Sur Land Trust - Monterey, CA

Part-time - Entry Level

Monterey, CA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Operations Coordinator at Big Sur Land Trust (BSLT) is responsible for overseeing the daily operations of the nonprofit office, ensuring a productive and organized environment. This role involves managing vendor invoicing, accounts payable and receivable, and maintaining the accuracy of the donor database. The position is ideal for an experienced professional passionate about land conservation, with strong administrative, organizational, and communication skills.

Responsibilities

• Oversee daily operations of the nonprofit office, ensuring a productive and organized environment.
• Manage office supplies, order materials, and track inventory in alignment with budget constraints.
• Manage all vendor invoicing, ensuring accurate accounts payable processing and weekly check runs.
• Manage the accounts receivable process.
• Serve as liaison with vendors, service providers, external entities, and community partners to support nonprofit activities.
• Manage donor database, ensuring accurate transactions and relationship records, and update contact information as needed.
• Assist in donor communications and outreach efforts by managing the donor acknowledgement process including drafting thank-you letters and annual tax receipts.
• Prepare and reconcile financial records, such as donation reports, invoices, and budgets, for review by finance or development teams.
• Assist IT Manager with operational needs.
• Maintain organized filing systems (physical and digital), ensuring compliance with nonprofit regulations and confidentiality.
• Ensure compliance with nonprofit laws, regulations, and office policies.
• Participate in the onboarding of new employees.
• Assist in coordinating staff training sessions and community outreach events.
• Perform general clerical duties including inbound phone calls, inbound email response, filing, photocopying, typing, and mailing.
• Create a welcoming environment for guests.
• Foster a positive office culture aligned with the nonprofit's mission and values.
• Assist with special accounting projects as needed.

Requirements

• Bachelor's Degree (B.A.) or equivalent.
• Two years of related experience.
• Experience using Salesforce CRM strongly preferred.
• Experience with database entry and database reporting.
• General knowledge of accounting principles.
• Strong command of Excel spreadsheets and proficient in other Microsoft Suite of applications.
• Strong organizational, problem-solving, and analytical skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities.
• Acute attention to detail.
• Strong interpersonal skills with the ability to deliver exceptional customer service.

Nice-to-haves

• Experience in a nonprofit environment.
• Familiarity with donor management systems.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid time off