Operations Coordinator

$45,000 - $50,000/Yr

Montana Association Of Conservation Districts - Helena, MT

Full-time - Entry Level

Helena, MT

About the position

The Operations Coordinator position at the Montana Association of Conservation Districts (MACD) is designed to support the administrative and technical assistance activities of the organization, which serves the interests of Montana's 58 Conservation Districts. This role involves collaboration with the Montana Watershed Coordination Council (MWCC) and offers opportunities for growth and creativity, with training provided. The successful candidate will work approximately 30 hours per week with MACD and 10 hours per week with MWCC, contributing to collaborative conservation projects.

Responsibilities

• Assisting in the overall operations of the organization, including managing policies and coordinating with the MACD's accountant, insurance, and other professional service providers.
• Reporting weekly and monthly activities to the Executive Director and recommending changes to enhance office processes, as appropriate.
• Answering the phone and directing calls to the appropriate person; receiving and distributing the mail.
• Maintaining office, furniture, equipment, files, and supplies and coordinating maintenance needs.
• Making travel reservations and other operational logistics associated with Board and staff travel.
• Understanding the organization's personnel policies and helping with implementation of both policies, procedures, and appropriate paperwork and documentation.
• Working with the Executive Director on hiring and HR, setting up new employees and handling paperwork for new hires.
• Processing checks, invoicing, and other financial transactions of the organizations in compliance with accepted financial practices and the organizations' financial policies.
• Working with the finance committee to oversee the routine generation of timely and accurate internal and external financial reports by the financial firm, including monthly and annual financial statements.
• Assisting the Executive Director in developing and maintaining organizational budgets.
• Providing support in managing grant deadlines, pulling staff time-reports, and preparing grant reports.
• Supporting MWCC staff to post Watershed Fund Grants on the website and submittable.
• Collecting Watershed Fund Applications and preparing review documents for the review committee.
• Scheduling Watershed Fund grant review meetings.
• Supporting MWCC staff to generate grantee MOUs and track submittable conversations.
• Reviewing and receiving MWCC's Conservation Menu inquiries and emails.

Requirements

• Bachelor's degree in business, HR, management, or equivalent work experience.
• Strong organizational skills and detail-oriented.
• Ability to communicate clearly and effectively with office staff, professional service providers, conservation districts, and watershed groups.
• Proficiency in Microsoft Office programs, Google Suite, CRM's or database management, and ability to learn new systems.
• Familiarity with Quickbooks or accounting software preferred but not required.
• Experience with financial and grant management is preferred.
• Experience with operations or office management preferred.

Nice-to-haves

• Experience with financial and grant management is preferred.
• Experience with operations or office management preferred.

Benefits

• Annual and sick leave
• 10 paid holidays
• Health plan
• Generous retirement plan
• Cell phone stipend
• Flexible work environment