Operations Coordinator

Kingdom Workers - Waukesha, WI

Part-time - Entry Level

Hybrid - Waukesha, WI

Administrative and Support Services

About the position

The Operations Coordinator at Kingdom Workers plays a vital role in supporting the operations department and maintaining human resources activities and programs. This part-time position is designed for individuals who are passionate about contributing to a Christ-centered culture, where sharing faith and mobilizing ministry through volunteers and donors is a core mission. The Operations Coordinator will be responsible for overseeing the Charitable Registrations process, ensuring compliance with state requirements, and maintaining accurate records for the organization. In this role, the coordinator will process and submit payroll and 403(b) information, troubleshoot payroll issues, and maintain employee handbooks and process documentation. The position also involves assisting with recruitment and interview processes, managing terminations, and preparing performance reviews. The coordinator will be tasked with maintaining the registration of Kingdom Workers vehicles and keeping records current, as well as assisting in research and policy development across various operational areas. Additionally, the Operations Coordinator will respond to IT support requests, compile information for reports and applications, and assist the Finance Manager with bookkeeping duties. This position requires a keen attention to detail, strong communication skills, and the ability to work independently while managing multiple projects. The role is based in Waukesha, WI, with the possibility of partial remote work, and may require occasional travel, including to developing countries.

Responsibilities

• Process and submit payroll and 403(b) information and troubleshoot payroll issues.
• Maintain and update employee handbooks, process documentation, and organization structure lists.
• Assist with recruitment and interview processes, processing terminations, and preparing performance reviews.
• Maintain registration of KW vehicles and keep records current.
• Assist in research and policy development for all operational areas.
• Respond to team requests for IT support and troubleshooting within company programs.
• Compile information needed for reports, applications, and other department requests.
• Submit Charitable Registrations applications and renewals according to state requirements and deadlines.
• Assist the Finance Manager with bookkeeping duties.
• Perform other duties as assigned.

Requirements

• Bachelor's degree (B.A.) from a four-year college or university; or four+ years related experience and/or training; or equivalent combination of education and experience.
• Knowledge of human resources functions, specifically payroll, preferred.
• Experience with general bookkeeping.
• Keen attention to detail.
• Ability to participate in a work environment that fosters open and honest two-way communication.
• Ability to work independently, prioritize workload, and deliver quality results on time while managing multiple projects.
• Strong communication skills.
• Comfortable with the use of technology and software platforms.
• Proven ability to work cross-culturally while building relationships and collaborating with others.

Nice-to-haves

• Experience in a non-profit organization.
• Familiarity with charitable registration processes.