Operations Coordinator

$50,274 - $52,312/Yr

Central Oregon Community College - Bend, OR

Full-time - Entry Level

Onsite - Bend, OR

Educational Services

About the position

The Operations Coordinator plays a crucial role in enhancing customer service within Campus Services at the college. This position is responsible for coordinating various customer-facing services, including project management, training, and administrative support, to ensure that the operational needs of the college are met effectively. The Operations Coordinator will work closely with different departments to facilitate smooth operations and provide necessary accommodations for students and community members.

Responsibilities

• Serve as the second point of contact for Campus Services administrative support functions, providing in-person and phone customer service.
• Coordinate assigned maintenance and other Campus Services projects under the direction of the Director of Campus Services.
• Develop and provide Campus Services trainings to meet OSHA and OR-OSHA requirements.
• Coordinate shuttle schedules and operate ADA Shuttle as needed, ensuring accommodations for students with disabilities.
• Identify replacement and new furniture needs, working with vendors to align with the institution's budget.
• Maintain furniture inventory and coordinate the furniture fund process and budget under the direction of vice presidents.
• Oversee office moves and manage the office move workflow system as directed by institutional leadership.
• Coordinate surplus property processes and manage the sale, donation, or scrap/salvage of surplused goods.
• Test for asbestos in College facilities as assigned, with training provided.
• Coordinate design, budget, and installation of signage for all campuses and events in partnership with Marketing and Public Relations.
• Manage the College's scheduling software for reserving rooms and spaces, ensuring accurate data.
• Coordinate College fleet operations, including maintenance scheduling and vehicle management.
• Manage the College's rental fleet program, including vehicle reservations and training end users on operations.
• Ensure compliance with the College's vending machine contract and track revenue deposits.

Requirements

• Associate's degree.
• Two years' experience in facilities management, project coordination/planning, or customer service process improvement.
• One year of experience in administrative functions, including budget tracking and vendor relationships.
• ADA Transport CTAA PASS certification, or willingness to obtain within six months of hire.

Nice-to-haves

• Bachelor's degree with relevant coursework in program management, business, facilities management, or related fields.
• Experience in a higher education or public agency setting.
• Three or more years' experience in facilities management, project coordination/planning, or customer service process improvement.

Benefits

• Exceptional benefits package including health insurance, retirement plans, and paid time off.