Operations & Finance Manager

$58,240 - $72,800/Yr

California Walks - Sacramento, CA

Part-time - Mid Level

Sacramento, CA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Operations and Finance Manager at California Walks will play a crucial role in guiding and directing all aspects of daily non-profit operations and finance management. This position is designed for a mid-level professional who is passionate about supporting a small non-profit team dedicated to pedestrian safety and healthy, walkable communities. The successful candidate will ensure efficient and effective administration of the organization, supporting its long-term growth and sustainability. The role requires a self-starter who is intrinsically motivated, resourceful, and capable of making sound decisions independently. The Operations and Finance Manager will work closely with the Executive Director, Deputy Director, and the organizational accounting firm, primarily in a remote setting, while also being detail-oriented and able to manage multiple complex deadlines in financial administration and management. The position involves maintaining and improving financial systems and procedures in compliance with Generally Accepted Accounting Principles (GAAP) and applicable regulations. The Operations and Finance Manager will oversee bookkeeping duties, manage accounts payable and receivable, prepare and update the annual budget, and produce monthly financial statements. Additionally, the role includes managing human resources functions such as employee benefits, payroll processing, and compliance with local, state, and federal laws. The Operations and Finance Manager will also support operational tasks and development activities, ensuring that the organization meets its mission and vision effectively.

Responsibilities

• Serve as the lead on all financial systems and procedures for the organization.
• Maintain and improve financial systems and procedures for the organization.
• Ensure financial systems and procedures are conducted in compliance with Generally Accepted Accounting Procedures (GAAP).
• Maintain appropriate segregation of duties and other internal controls.
• Maintain organization's books, including regular bookkeeping duties.
• Manage accounts payable and receivable, including bill payment and invoicing services.
• Review and reconcile accounts payable transactions and activities using Quickbooks accounting software.
• Process and oversee accounts receivable transactions and activities.
• Prepare and update annual budget, budget forecasts, cash-forecasts and financial analysis and projections under the direction of the Executive Director.
• Produce monthly financial statements and supporting narrative analysis for regular meetings with the Board Finance Committee and Executive Director.
• Review all contracts with vendors and manage ongoing relationships with vendors.
• Provide financial support to grants and projects, including tracking grant expenses and ensuring compliance with grant regulations.
• Process and perform activities related to cash flow, bank account reconciliation, and month-end expense allocation.
• Manage vendors and contracts related to employee benefits and ensure compliance with local, state, and federal laws.
• Support with maintaining inventory of office and training equipment.
• Support with updating donor management, grant application, and reporting systems.

Requirements

• An Associate's degree in accounting or two years of accounting experience in an office setting, nonprofit finance administration, management and accounting experience is preferred.
• At least 3 years of relevant professional experience, including financial management, administrative support, and bookkeeping.
• Experience working in the non-profit sector to improve administrative, financial, and management systems.
• Must be tech-savvy and comfortable using and learning software, including Quickbooks Online, Microsoft Office Suite, Adobe Suite, Google Suite, and project management software.
• Experience with nonprofit grants, including foundation and government grants and ensuring compliance with grant regulations in spending, invoicing, and record keeping.
• Excellent written and oral communication skills with the ability to convey information effectively and professionally.
• Strong time management and organizational skills with the ability to manage and meet multiple deadlines.

Nice-to-haves

• Experience developing and maintaining program and organizational budgets.
• Knowledge of finance, budgeting, cost control and accounting principles including GAAP.

Benefits

• $28-$35 per hour, depending on experience and skill set.
• Regular part-time employees working 20 hours or more per week accrue prorated sick leave based on the full-time rate of 4 hours per semi-monthly pay period.
• Regular part-time employees working 20 hours or more per week accrue prorated vacation leave based on the full-time rate of 5 hours per semi-monthly pay period.
• Paid holidays when the holiday falls on a day the employee is regularly scheduled to work.
• At-Home Connectivity Stipend.
• Flexible Spending Account (FSA) for health and transit.
• SIMPLE IRA retirement contribution 3% match.
• Professional development funds.