Operations Inventory Coordinator - Montgomery, Alabama

UnitedHealth Group - Montgomery, AL

Full-time - Entry Level

Montgomery, AL

Insurance Carriers and Related Activities

About the position

The Operations and Inventory Coordinator plays a crucial role in overseeing the administrative functions and inventory management of the office, ensuring efficient business operations. This position is responsible for managing front office activities, maintaining supply inventories, coordinating with vendors, and supporting the local market leadership team in various administrative tasks.

Responsibilities

• Manages front office by greeting visitors, accepting deliveries, and coordinating with vendors necessary for office operations
• Responds to general inquiries in the form of incoming calls, faxes, and in-person drop ins
• Responsible for opening and closing the office, locking and unlocking doors, and maintaining tidy waiting and common areas
• Maintains supply inventories and follows established processes and procedures for ordering, storage, and auditing of both general office and medical supplies, which includes medications, vaccines, and sterile medical equipment
• Ensures invoices from vendors are submitted for payment in a timely manner
• Packages and mails supplies and documents to remote employees
• Completes quarterly medication box audits, following procedures and processes established by the national pharmacy leadership team
• Enters updates to provider on-call schedule into scheduling system, including managing schedule changes throughout the month
• Schedules local meetings as requested by local market leadership team and manages calendar and agenda for all recurring market team meetings
• Maintains market-specific email distribution lists
• Serves as key liaison for all facilities issues and interactions with building management
• Coordinates travel planning for members of the local market leadership team
• Organizes annual events for local employees including catering and/or facility reservations
• Completes company-provided respiratory FIT testing certification and performs annual respiratory FIT testing for patient-facing employees
• As needed, supports market teams by scanning physical documents to be uploaded into patient charts

Requirements

• High school diploma or equivalent
• 2+ years of professional experience in office management (medical setting)
• Demonstrated critical thinking skills and flexibility are required for success in role
• Demonstrated ability to work independently, with minimal direct oversight
• Excellent organizational skills and solid attention to detail
• Proven knowledge of MS Office products, especially Outlook and Teams
• Ability to operate printer, fax, and copier machines
• Ability to work Monday to Friday from 8:30am to 5:00pm local time, on site within the area

Benefits

• Opportunities for professional development
• Recognition for performance
• Supportive work environment