Operations Lead - Center for Healthy Aging in Women

$80,000 - $95,000/Yr

Buck Institute - Novato, CA

Full-time - Mid Level

Onsite - Novato, CA

About the position

The Operations Lead at the Center for Healthy Aging in Women will play a crucial role in supporting the strategic and operational functions of the center, which focuses on advancing women's health research, particularly in ovarian function and aging. This position involves managing day-to-day operations, facilitating communication among stakeholders, and assisting in grant-making processes. The role is designed for a highly motivated individual who thrives in a dynamic environment and is committed to improving female health outcomes.

Responsibilities

• Oversee day-to-day operations of the Center for Healthy Aging in Women.
• Execute policies and operational procedures to achieve strategic goals.
• Design and automate workflows to enhance operational efficiency.
• Assist in program budget management and allocation.
• Develop and implement an evaluation feedback framework for program outcomes.
• Proofread, format, and submit grant applications and publications.
• Prepare presentation materials and graphics for the Center.
• Maintain the PH consortium network database and website.
• Manage social media accounts and publicize Center-related news and events.
• Organize annual faculty retreats and stakeholder conferences.
• Maintain the tissue biobank and reproductive tissue database.
• Organize and manage the internal grant portal and contact management.
• Represent the Center at conferences and networking events.
• Liaise with local partners for educational initiatives and track potential donors.

Requirements

• Degree or relevant training in Biology, Chemistry, or related field.
• 5+ years of experience in research, non-profit, or business settings.
• In-depth knowledge of aging biology, women's health, and reproductive biology.
• Highly competent in writing and editing public-facing communications.
• Proven experience in strategy, analysis, and program management.
• Demonstrated commitment to diversity, equity, and inclusion.
• Strong supervisory, interpersonal, and conflict resolution skills.
• Experience in grants administration is highly desirable.
• Fluency in Office365, GoogleDrive, Slack, WordPress, MailChimp, Zapier, and Airtable.

Nice-to-haves

• Experience in a Chief of Staff or team role at a biotech or non-profit.
• Technical background with startup experience in program or product management.
• Entrepreneurial scientist interested in transitioning to a non-profit/operations role.

Benefits

• Health insurance
• Loan repayment program
• Paid parental leave
• Vacation and sick leave
• 401(k) with a 5% employer match